[Hiring] Temporary Payroll Manager @F. Schumacher & Co.

Role Description

We are seeking an experienced Temporary Payroll Manager to run end-to-end payroll for 500+ employees in UKG from October 26, 2026 through January 31, 2027. This is a hands-on role: you will process every pay run, own payroll tax registration and reconciliation, and keep employee records accurate.

You will also play a key part in two transitions:

• Help implement Rippling as our new payroll system.
• Help close out a former entity in each state where it operates, partnering with Finance on final payment remittances.

The ideal candidate is detail-driven, works independently from day one, and is comfortable in a period of change.

Key Responsibilities

• End-to-end payroll processing (UKG)
• Run the full payroll cycle for 500+ employees, from data intake through final approval and funding.
• Enter all payroll transactions in UKG, including new hires, terminations, pay changes, bonuses, commission, incentives, deductions, garnishments, and off-cycle payments.
• Maintain accurate employee profiles in UKG, including pay, tax, direct deposit, and deduction setups.
• Prepare and review pre- and post-payroll audits and variance reports; resolve discrepancies before payroll is finalized.
• Process off-cycle, manual, and final paychecks in line with state final-pay requirements.
• Respond to employee and manager payroll questions promptly and accurately.
• Payroll tax registration and reconciliation
• Own state and local payroll tax registrations, including new account setups, rate updates, and agency correspondence.
• Reconcile payroll tax filings and payments against payroll registers and agency records each pay period and quarter.
• Research and resolve tax notices, penalties, and account discrepancies.
• Support Q4 and year-end close, including W-2 preparation and review.
• Rippling payroll implementation
• Assist with pay runs during the transition, including any parallel runs between UKG and Rippling.
• Help gather, validate, and map data for migration, such as employee records, earnings and deduction codes, tax setups, and year-to-date balances.
• Test payroll results in Rippling and reconcile them against UKG output.
• Help document new payroll processes and controls for the team.
• Keep registrations up to date in both UKG and Rippling.
• In January, work on the transition of POA and TPA to Rippling.
• Former entity termination
• Help close out the former entity in each operating state, including payroll tax account closures and final filings.
• Work with Finance on payment remittances to tax agencies and other payees tied to the former entity.
• Track closure status by state and escalate open items or risks.

Qualifications

• 5–10 years of progressive payroll experience, including end-to-end processing for 500+ employees.
• Hands-on experience running payroll in UKG (UKG Pro).
• Multi-state payroll experience, including state and local tax registration, filings, and reconciliation.
• Strong knowledge of federal, state, and local payroll regulations, including final-pay rules.
• Proven ability to reconcile payroll registers, tax filings, and general ledger entries.
• Advanced Excel skills (VLOOKUPs, pivot tables) for audits and reconciliations.
• High attention to detail, sound judgment with confidential data, and the ability to meet fixed payroll deadlines.

Preferred Qualifications

• Experience with Rippling or another payroll system implementation or conversion.
• Experience closing out an entity, including payroll tax account closures across multiple states.

Benefits

• Competitive Salary
• Corporate Annual Profit Sharing
• 401K Plan
• Dental Coverage
• Medical Coverage
• Prescription Drug Plan
• Vision Coverage
• Health Savings Account (HSA)
• TELADOC
• Paid Time Off (PTO)
• 10 Company Holidays
• Bereavement Leave
• Life Insurance
• Flexible Spending Accounts (FSA)
• Short-Term Disability (STD)
• Long Term Disability (LTD)
• Parental Medical Leave
• Child Bonding Leave
• Employee Discount

Salary Range

$85,000 — $90,000 USD