[Hiring] Recruitment Coordinator @Atlas FM

Role Description

We are looking for an organised, proactive and detail-oriented Recruitment Coordinator to join our Recruitment & Onboarding team at Atlas FM. This role is integral to delivering a seamless recruitment and onboarding experience, supporting hiring managers, candidates and operational teams throughout the recruitment journey, from initial application through to employment and deployment.

Your key responsibilities will include:

• Supporting the end-to-end recruitment process, including vacancy administration, candidate communication, interview coordination and recruitment system management.
• Coordinating onboarding activities, ensuring new starters complete all necessary documentation and pre-employment checks.
• Supporting Right to Work verification, ensuring appropriate evidence is obtained and recorded in accordance with Home Office requirements.
• Coordinating pre-employment screening and security vetting, including DBS checks, employment history verification, references and address history checks.
• Supporting screening requirements in accordance with BS7858 and other applicable vetting and safeguarding standards.
• Maintaining accurate candidate and employee records across multiple recruitment, onboarding and HR systems.
• Liaising with candidates, hiring managers and operational teams to progress applications, resolve queries and prevent unnecessary delays.
• Monitoring outstanding documentation and screening requirements, proactively following up to ensure timely completion.
• Handling personal and sensitive information securely, maintaining confidentiality and compliance with UK GDPR and data protection requirements.
• Reporting requirements and continuous improvement initiatives to enhance efficiency, compliance and the overall candidate experience.
• Identifying and escalating potential compliance concerns, ensuring appropriate checks and approvals are completed before employees are authorised for deployment.

This is a fast-paced and varied role requiring excellent attention to detail, strong organisational skills and the ability to manage competing priorities. You will work closely with colleagues and stakeholders across the business, helping to ensure our recruitment, onboarding and vetting processes are delivered consistently, compliantly and in line with Atlas values.

This role offers an excellent opportunity to develop a broad range of recruitment, HR and compliance knowledge within a supportive and evolving organisation, making a genuine impact on our employees, candidates and the wider business.

Qualifications

• Is tech-savvy: Confident using multiple systems, maintaining accurate records and adapting to new technologies.
• Has excellent communication skills: Able to communicate clearly and professionally with candidates, colleagues, hiring managers and external stakeholders.
• Manages time effectively: Can prioritise competing demands, meet deadlines and remain organised in a busy, high-volume environment.
• Has exceptional attention to detail: Understands the importance of accuracy when processing employment documentation, personal information and security screening records.
• Is proactive and solutions-focused: Takes ownership of tasks, follows up on outstanding information and identifies opportunities to improve processes.
• Understands confidentiality: Demonstrates discretion, integrity and professionalism when handling sensitive personal information, with an appreciation of GDPR and information security requirements.
• Is adaptable and willing to learn: Comfortable working across recruitment, onboarding and vetting activities, with a willingness to develop knowledge of employment legislation and compliance requirements.
• Works well independently and collaboratively: Is self-motivated, accountable and comfortable working remotely, whilst maintaining positive working relationships across the business.
• Has strong stakeholder management skills: Can build effective relationships, manage expectations and provide a professional and responsive service.
• Has relevant experience: Previous experience in recruitment, onboarding, HR administration, compliance or a high-volume administrative environment would be advantageous.
• A CIPD Level 3 qualification would be desirable, demonstrating a foundational understanding of people practice, employment legislation and professional HR standards.
• Knowledge of Right to Work requirements, DBS processes, BS7858 screening, safeguarding or employment compliance would be beneficial, although training and support will be provided.

Requirements

• Ability to manage multiple priorities and work independently.
• High level of integrity, discretion and professionalism.
• Commitment to Atlas FM's values of honesty, kindness and accountability.
• Existing legal right to work in the UK.

Benefits

• Full learning & support from Atlas.
• Stream – our financial wellbeing and benefits platform which provides you with real-time access to earned wages, information to improve your financial health, and discounts/savings at leading retailers and supermarkets.
• Cycle to work scheme.
• Workplace pension scheme.
• Staff recognition scheme (Stars of Atlas).
• Staff engagement portal.
• The ability to progress your career within Atlas.
• Learning and development led by you: support in areas you like or want to learn more about.
• The opportunity to work amongst people who value and support each other, achieving great results.