[Hiring] Recruitment Coordinator @Yusen Logistics

Role Description

The Recruitment Coordinator plays a vital role in supporting CLG’s talent acquisition function by performing essential administrative and operational tasks throughout the hiring lifecycle. From opening a requisition to the employee’s first day, this role ensures a seamless experience for both candidates and hiring managers. This position actively supports both direct hiring initiatives and the contingent-to-permanent employee conversion process. In addition to core recruitment duties, the Recruitment Coordinator champions the candidate-to-employee transition by actively supporting end-to-end onboarding and facilitating engaging new hire orientations.

Responsibilities

• Recruitment & Candidate Management
  • Direct Hiring & Conversions: Support direct hire pipelines and manage the end-to-end process for contingent-to-permanent employee conversions, ensuring seamless transitions for converted staff.
  • Job Postings: Collect, review, and refine internal job descriptions in collaboration with hiring managers. Post and manage job openings across various job boards, professional networks, and the CLG corporate career site.
  • Candidate Screening: Review incoming resumes and conduct initial phone screens to evaluate applicant qualifications.
  • Interview Logistics: Coordinate and schedule in-person and virtual interviews between candidates and hiring managers.
  • Background & Reference Checks: Conduct reference and employment history checks, and authorize/initiate background checks.
  • Candidate Communication: Draft, prepare, and send accurate offer letters, as well as timely and professional rejection letters.
• Onboarding & New Hire Orientation
  • Coordinate the Onboarding Journey: Act as the primary point of contact for all new hires and newly converted employees between offer acceptance and their first 30 days, answering questions and providing necessary resources.
  • Facilitate Orientation: Schedule, prepare materials for, and help lead comprehensive New Hire Orientation sessions to introduce new employees to CLG’s culture, policies, and teams.
  • Cross-Functional Setup: Liaise proactively with IT, Facilities, and department heads to ensure new hires have their equipment, system credentials, and workspaces fully set up prior to their start date.
  • Documentation & Compliance: Ensure all required new hire paperwork (I-9s, tax forms, policy acknowledgments) is collected, verified, and securely filed.
  • Training Coordination: Partner with department managers to organize and schedule initial role-specific training sessions for incoming staff.

Qualifications

• High school diploma or equivalent required; Bachelor's degree strongly preferred.
• 2 to 4 years of proven experience in Human Resources, Talent Acquisition, or a related administrative capacity.
• Performs work under general supervision. Capable of handling moderately complex issues independently while escalating highly complex problems to senior HR staff.
• Spanish speaking is preferred.

Requirements

• Systems Fluency: Tech-savvy with a proven ability to quickly learn and adapt to new software, digital tools, and internal platforms.
• Recruitment Systems: Hands-on experience navigating Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS) to manage candidate pipelines and employee profiles.
• Data & Analytics: Familiarity with data visualization and reporting tools such as Power BI to help track and present recruiting metrics, time-to-fill, and candidate flow.
• Microsoft Office Suite: Strong proficiency in Microsoft Office, specifically Microsoft Excel (e.g., using formulas, pivot tables, and VLOOKUPs to manage staffing trackers and rosters).
• Virtual Platforms: Competence in managing virtual meeting platforms (Teams, Zoom, etc.) for remote interviews and digital orientation sessions.

Core Competencies

• Strong ability to work seamlessly as part of a cross-functional team.
• Excellent oral and written communication skills; capable of representing CLG professionally to external candidates and contingent workers.
• High level of customer and client focus, ensuring a positive experience for both candidates and internal hiring managers.
• Proven ability to manage multiple priorities, juggle complex interview schedules, and consistently meet deadlines.
• Ability to understand, interpret, and follow specific directions and compliance requirements accurately.
• Warm, approachable demeanor ideal for welcoming new hires and making candidates feel at ease.
• Exceptional organizational and logistical planning skills.

Physical Requirements & Working Conditions

• Must be able to remain in a stationary position for up to 50% of the time. Occasionally needs to move about inside the office to access file cabinets, office machinery, or to facilitate orientation tours.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Frequently communicates with candidates, new hires, and internal staff regarding interviews, onboarding processes, and HR inquiries. Must be able to exchange accurate and detailed information in these situations.
• Occasionally moves or transports office supplies, training materials, and orientation equipment weighing up to 15 pounds across the office or training rooms.
• This role primarily operates in a professional indoor office environment. Must be able to complete tasks and concentrate in a bustling office setting with moderate noise levels and frequent interruptions.

Benefits

• Medical, Dental, and Vision beginning the 1st of the month following start date.
• 401k with a company match.
• Flexible Spending Accounts, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Tuition Assistance Program, Commuter Benefits, vacation, and much more.