[Hiring] Recruiting Support Specialist @KeenLogic

Role Description

KeenLogic is seeking a Recruiting Support Contractor to assist our internal recruiting team with candidate screening and documentation management. This is a part-time position averaging approximately 20 hours per week, with hours varying based on recruiting volume and business needs.

This role supports KeenLogic’s internal recruiting team by:

• Conducting scheduled candidate screening calls.
• Managing candidate follow-up through the documentation process.
• Reviewing candidate qualifications.
• Capturing detailed screening notes.
• Collecting required materials.
• Editing and formatting documents.
• Ensuring completed candidate files are accurate, organized, and ready for submission.

The ideal candidate is:

• Professional.
• Organized.
• Responsive.
• Comfortable communicating directly with candidates.
• Able to manage multiple follow-ups and documentation deadlines.

Qualifications

• Strong verbal and written communication skills.
• Comfortable conducting professional candidate screening calls.
• Strong attention to detail and document review skills.
• Ability to professionally edit and format Microsoft Word documents.
• Strong organization and follow-through.
• Ability to manage multiple candidates and documentation deadlines simultaneously.
• Proficiency with Microsoft Outlook, Teams, Word, and SharePoint.
• Ability to follow established screening guides, templates, and recruiting processes.
• Recruiting coordination, HR, staffing, or administrative experience preferred.
• ClickUp experience preferred.

Requirements

• Conduct scheduled candidate screening calls.
• Review the job description, candidate resume, and provided screening questions prior to each call.
• Discuss the opportunity with candidates and confirm their qualifications, relevant experience, availability, compensation expectations, certifications, clearance status, and other position-specific requirements.
• Take detailed and organized notes during each screening.
• Send candidates the required documentation and instructions following their screening call.
• Clearly communicate document requirements and applicable deadlines.
• Follow up with candidates until all required documentation has been received.
• Review returned documents for completeness and identify missing information.
• Communicate with candidates to obtain corrections or additional information when necessary.
• Escalate candidate questions or issues requiring Recruiting Manager involvement.
• Edit and format candidate resumes according to KeenLogic and client requirements.
• Review resumes for required information.
• Review Letters of Commitment/Availability, reference documents, forms, and other required candidate materials for completeness.
• Correct formatting, spacing, headers, fonts, and general presentation while maintaining the accuracy of candidate-provided information.
• Ensure candidate documentation is complete, consistent, and submission-ready.
• Save finalized documents using established KeenLogic naming conventions.
• Upload and organize completed candidate documentation in the appropriate SharePoint folders.
• Ensure the correct and most current versions of candidate documents are filed.
• Update applicable recruiting trackers to reflect screening completion, outstanding documents, and documentation status.
• Maintain organized candidate records for quick access to submission-ready materials.

Benefits

• A successful contractor will be able to take an assigned candidate from scheduled screening through completed documentation with limited day-to-day oversight.
• The expected workflow for each assigned candidate is:
• Scheduled Screening → Conduct Call → Complete Screening Notes → Send Required Documents → Follow Up → Review/Edit Documents → Obtain Corrections → Finalize Documents → File in SharePoint → Update Recruiting Team
• The goal of this position is to provide dependable execution and follow-through so the internal recruiting team can focus on candidate identification, pipeline development, client communication, and recruiting strategy.