[Hiring] Recruiting Operations Lead @Beacon Software

Role Description

Beacon's talent function is scaling fast, running in parallel across corporate functions and a growing roster of independently operated portfolio companies. Supporting each one of those searches are the systems and processes behind it: clean Ashby data, funnel and data reporting, and coordination that doesn't drop a candidate between steps. We're looking for a Recruiting Operations Lead to own that infrastructure end-to-end, and to build it right the first time, rather than retrofit in the future.

• Own Ashby: Configuration, workflows, integrations, and data hygiene are yours end-to-end, not a shared responsibility.
• Build the reporting layer: Funnel metrics, time-to-fill, source effectiveness, and hiring velocity dashboards for decision-making.
• Process design: Document and create repeatable workflows for hiring as the team and portfolio grow.
• Coordination backbone: Partner closely with our Recruiting Coordinator for clean scheduling, candidate communications, and interview logistics.
• AI & automation: Identify and deploy tooling to reduce admin burden across candidate screening and scheduling.
• Candidate experience: Standardize the candidate journey across corporate and portfolio company searches.
• Cross-functional glue: Collaborate with VP of Talent and Finance on headcount planning and with legal/People partners on offer letters and background checks.
• Data hygiene at holdco scale: Ensure every portfolio company's reqs, candidates, and hires roll up cleanly into one picture.

Qualifications

• 5+ years in recruiting operations, HR technology, or business systems administration, with real ownership of an ATS (Ashby strongly preferred).
• Comfort building process from scratch, not optimizing an existing one.
• A strong analytical mindset: Ability to build dashboards and understand impactful metrics.
• Systems thinking: Ability to map changes in workflows and their effects on reporting and integrations.
• Comfort with ambiguity in a fast-moving, small-team, multi-entity environment.
• Excellent cross-functional communication skills.
• Bachelor's degree, or additional years of experience in lieu.

Requirements

• Experience in a PE-backed or multi-entity/holdco environment.
• Experience standing up recruiting ops and systems from scratch (0-to-1).
• Experience partnering with a lean recruiting coordination function.

Company Description

Our Values at Beacon Software:

• Humility: We acknowledge that the path to getting to the right answer involves being wrong along the way.
• Honesty: We are truth-seeking in our approach to business problems.
• Hunger: We play to win and hold ourselves to high standards.
• Horizon: We seek to build a generational software company.

How We Use AI in Our Hiring Process:

• To ensure transparency, we want candidates to know that Beacon Software uses Artificial Intelligence and AI-enabled tools to assist with screening and reviewing applications.
• AI does not make hiring decisions; every application is reviewed by a member of our team.
• We are committed to a fair, thoughtful, and equitable experience for every candidate.