[Hiring] People & Talent Advisor @Ethixbase360

Role Description

The purpose of this role is to assist with the day-to-day efficient operation of the People and Talent function within all locations. Main responsibilities include:

• Be the first point of contact for all People & Talent queries from managers and team members
• Manage admin tasks such as drafting letters for promotions, transfers, and internal changes
• Support and coordinate the full onboarding process, including BambooHR setup, liaising with hiring managers, Payroll, and IT
• Lead the offboarding process including exit interviews, coordination with IT, and ensuring access closures
• Collaborate with Payroll and People & Talent Officer to ensure smooth cross-border processes
• Own probationary review tracking and documentation
• Be a key support in in-house recruitment efforts, including:
  • Posting job ads and managing job boards
  • Coordinating interview scheduling
  • Communicating with candidates and hiring managers
  • Supporting offer letters and pre-employment processes
• Assist with visa admin and reporting for benefit renewals
• Support the development of people policies (e.g., appraisals, family leave, D,E&I, handbooks)
• Coordinate internal recognition programs (e.g., Outstanding Performers & Loyalty Awards)
• Manage employee surveys (bi-annual and pulse) and prepare People & Talent updates for Townhalls
• Maintain accurate records in BambooHR and serve as the HRIS super user
• Own the HR Drive and team pages on The Base (intranet)
• Produce monthly HR and finance reports, and conduct internal HR audits
• Ensure local compliance with Malaysian employment law, EPF, SOCSO, EIS, and other statutory requirements
• Stay current on employment law, HR trends, and compliance updates

Qualifications

• Bachelor’s degree in Human Resources, Business, or a related field is preferred.
• 1–2 years of experience in HR coordination, HR administration, or a similar People & Talent role is preferred.
• Experience supporting recruitment or talent acquisition processes.
• Familiarity with Malaysian employment legislation and statutory requirements.
• Strong written and verbal communication skills, with the ability to communicate clearly and sensitively on people matters.
• A genuine team player who enjoys collaborating with colleagues, managers, and cross-functional teams.
• Empathy and emotional intelligence, with the ability to understand different perspectives while maintaining professionalism and appropriate boundaries.
• Experience working in, or a strong understanding of, diverse and multicultural environments, with respect for different backgrounds, perspectives, and ways of working.
• A positive, solutions-oriented attitude, with a willingness to take initiative and find practical ways to resolve challenges.
• The ability to balance compliance with empathy and sound judgment when advising managers on people-related matters.
• Highly organized, with strong time management skills and the ability to manage multiple priorities and deadlines.
• Meticulous attention to detail and a commitment to accuracy.
• High level of confidentiality, integrity, discretion, and professionalism.
• Tech-savvy and comfortable working with HRIS platforms; experience with BambooHR is an advantage.
• Proficiency in Microsoft Office and confidence in learning and using new systems.
• Proactive, adaptable, and eager to learn and grow within a People & Talent career.

Benefits

• Competitive annual leaves and sick leaves that increase after 2 years of employment.

Company Description

With a focus on anti-corruption, human rights, labour and environment, our mission in alignment with the United Nations Global Compact principles is to support organisations worldwide to adopt sustainable and socially responsible policies, and to report on their implementation.

Our goal is to help create a business environment in which organisations are committed to doing business with integrity and transparency, while avoiding corruption of any form by complying with the anti-corruption laws of every country in which they operate.

• Customer orientated
• Focus on Quality
• Maintain a Friendly working environment
• Diversity & Inclusion
• Open & Honest Communications