[Hiring] Payroll Specialist @Direct Meds LLC

Role Description

Manage and process accurate, timely weekly payroll for 500+ employees across multiple entities and states.

• Review existing payroll procedures, identify discrepancies and areas for improvement, and implement effective solutions.
• Develop and maintain standardized payroll processes, checklists, calendars, internal controls, and documentation.
• Investigate and resolve payroll discrepancies involving employee records, timekeeping, benefits, deductions, and HRIS integrations.
• Ensure compliance with federal, state, and local payroll regulations, including multi-state tax withholding and reporting requirements.
• Support payroll setup and compliance requirements as the company expands into additional states.
• Coordinate year-end payroll activities, including W-2 preparation, payroll reconciliations, and required reporting.
• Partner closely with Finance and People Operations to ensure accurate payroll reconciliations, general ledger mapping, and approvals.
• Respond to employee payroll inquiries professionally, accurately, and in a timely manner.
• Continuously identify opportunities to streamline payroll operations, improve accuracy, and reduce recurring errors.

Qualifications

• Minimum of 3 years of hands-on payroll processing experience, including multi-state payroll.
• Experience working in a fast-paced, high-growth, or startup environment.
• Demonstrated success improving, rebuilding, or implementing payroll processes and procedures.
• Strong understanding of payroll compliance, tax withholding, deductions, and reporting requirements.
• Experience working with payroll software and Human Resources Information Systems (HRIS).
• Strong analytical, reconciliation, and problem-solving skills.
• Proficiency with Microsoft Excel or Google Sheets.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage confidential employee and financial information with professionalism and discretion.

Requirements

• Experience managing payroll across multiple legal entities.
• Previous experience within the healthcare or pharmacy industry.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience implementing payroll controls, process improvements, or system integrations.

Benefits

• Annual Salary: $75,000–$80,000, based on qualifications and experience.