[Hiring] Payroll Specialist @Entrupy

Role Description

As we continue to scale our global operations, we’re looking for a detail-oriented and proactive Payroll Specialist to manage and strengthen our payroll processes. This role will be responsible for ensuring accurate, timely, and compliant payroll processing while partnering closely with the People and Finance teams. You will play a key role in maintaining payroll accuracy, managing employee payroll queries, ensuring regulatory compliance, and improving payroll processes as we grow.

If you enjoy working with numbers, navigating payroll regulations, and building efficient, reliable processes that directly impact employee experience, this is an opportunity to contribute to a growing global organization.

What you'll do

• Manage end-to-end global payroll processing, ensuring accurate and timely payments across multiple states
• Ensure compliance with federal, state, and local payroll regulations, including tax withholding, wage and hour requirements, and reporting obligations
• Maintain accurate payroll records, including new hires, terminations, compensation changes, bonuses, deductions, and benefits
• Partner closely with People and Finance teams to ensure accurate payroll inputs, reconciliations, and reporting
• Coordinate with external payroll providers to resolve discrepancies and ensure smooth payroll operations
• Manage payroll-related employee queries, providing timely and accurate support
• Support payroll tax filings, year-end reporting, W-2 preparation, and audits in coordination with payroll providers
• Reconcile payroll reports and support Finance with payroll accounting, reporting, and month-end close activities
• Identify opportunities to streamline payroll workflows, strengthen internal controls, and improve process efficiency
• Maintain confidentiality of sensitive employee and compensation information

Qualifications

• 10+ years of experience with non-exempt salaries, global payroll, preferably in a multi-state environment
• Strong understanding of US federal, state, and local payroll regulations, tax requirements, and compliance
• Hands-on experience with payroll platforms such as ADP, Paychex, Gusto, Justworks, or similar systems
• Experience managing payroll reconciliations, deductions, benefits, and year-end payroll activities
• Strong proficiency in Excel or Google Sheets, with the ability to analyze and validate payroll data
• Exceptional attention to detail and ability to manage sensitive financial information with accuracy
• Strong organizational and time-management skills, with the ability to meet strict payroll deadlines
• Clear communication skills and a collaborative approach to working with employees and cross-functional teams
• Highly proactive, dependable, and comfortable working independently in a remote environment
• Experience supporting payroll audits, process improvements, or payroll system implementations is a plus

Benefits

• Remote with a Flexible work environment
• Own a mission-critical finance function with direct impact
• Market-competitive focused compensation structure
• Generous time away including company holidays, paid time off, sick time, parental leave, and more!
• Rich medical benefits and insurance coverage
• 3.5% 401 (k) match
• Dedicated mental health support for employees and eligible dependents
• Opportunity to be part of a category-defining start-up in a collaborative, high-impact team
• Partner cross-functionally to shape payroll strategy and systems
• Opportunity to scale processes as the company grows

Salary Range

- $70,000 - $90,000 a year

This is a non-exempt salaried position. The starting salary for this role is between $70,000 - $90,000, depending on skills and experience. We have competitive pay bands for all other countries based on market standards. Individual compensation decisions are based on several factors, including experience level, skill set, and balancing internal equity relative to peers at the company. Based on these factors, we expect most of the candidates offered roles at our company to fall healthily throughout the range.