[Hiring] Payroll Specialist @Legacy Healthcare Services

Role Description

The Payroll Specialist supports accurate and timely payroll processing for a large, multi-state healthcare workforce with multiple compensation structures. This position is responsible for reviewing and validating payroll data for hourly, salaried, and pay-per-unit employees while identifying and resolving discrepancies prior to payroll processing.

Qualifications

• 1–2 years of hands-on payroll processing experience.
• Multi-state payroll experience.
• Experience processing pay-per-unit, piece-rate, productivity-based, or similar variable compensation.
• Experience processing payroll involving multiple rates of pay within the same pay period.
• Working knowledge of federal and state wage and hour requirements.
• Understanding of regular-rate and overtime calculations involving variable compensation.
• Experience researching and correcting payroll discrepancies.
• Strong Excel skills and ability to work with large amounts of payroll data.
• Experience working with payroll/HRIS and electronic timekeeping systems.
• Strong mathematical and analytical skills.
• Exceptional attention to detail and commitment to payroll accuracy.
• Ability to prioritize competing responsibilities and meet strict payroll deadlines.
• Ability to maintain confidentiality and appropriately handle sensitive employee information.
• Strong written and verbal communication skills.

Requirements

• Process and review biweekly payroll for a large employee population across multiple states.
• Review payroll data for hourly, salaried, and pay-per-unit employees to ensure accuracy prior to payroll processing.
• Validate unit-based compensation for clinical employees, including employees who may receive multiple unit rates or other forms of compensation within the same pay period.
• Reconcile payroll information between the HR/payroll system, electronic medical record/timekeeping systems, and other payroll source data.
• Identify missing hours, units, incorrect rates, duplicate payments, and other payroll discrepancies and work with appropriate departments to resolve issues before payroll is finalized.
• Review employee timecards, PTO, holiday pay, bonuses, differentials, reimbursements, and other payroll adjustments.
• Process and validate new hires, terminations, employment status changes, compensation changes, transfers, and other employee changes impacting payroll.
• Review payroll implications associated with transitions between full-time, part-time, and PRN status.
• Calculate and validate overtime and regular rates of pay for employees receiving multiple rates or forms of compensation, including pay-per-unit earnings.
• Process retroactive pay, payroll corrections, off-cycle payments, and other adjustments as needed.
• Review benefit deductions, garnishments, taxes, direct deposits, and other payroll deductions for accuracy.
• Research and resolve employee payroll questions and discrepancies in a timely and professional manner.
• Partner closely with Human Resources, Operations, Finance, and field leadership to resolve payroll issues.
• Monitor payroll deadlines and follow up with managers regarding outstanding timecards, corrections, approvals, and other information to complete payroll.
• Assist with multi-state payroll compliance, including state and local taxation, wage and hour requirements, overtime, and final pay requirements.
• Complete payroll audits and reconciliations before and after payroll processing.
• Assist with quarter-end and year-end payroll activities, including W-2 preparation and reconciliation.
• Maintain accurate payroll documentation and confidential employee records.
• Identify recurring payroll issues and recommend process improvements to increase accuracy and efficiency.
• Assist with payroll system testing, implementation, upgrades, and process changes as needed.
• Perform additional payroll and HR-related responsibilities as assigned.

Benefits

• Desirable Monday–Friday schedule with no weekend or holiday requirements.
• 401(k).
• Medical/dental/vision/prescription/pet insurance.
• Paid time off (PTO) with rollover and buyout options at year’s end.
• Company-paid group life.
• Flex spending account.
• Voluntary life, short-term disability, and long-term disability insurance.
• Career advancement opportunities.