[Hiring] Payroll Specialist @Heidi

Role Description

Getting people paid accurately and on time, wherever they are, is one of the most important things we do for our team. As Payroll Specialist, you'll manage end-to-end payroll delivery for Australia, coordinate UK and Singapore payroll with our external providers, and liaise with our Employer of Record (EOR) partner for employees in other countries — working closely with the Global Payroll Lead to keep our payroll operations accurate, compliant, and scalable as the company grows.

This is a hands-on role for someone who enjoys the technical and process side of payroll as much as the people side — you'll be a key point of contact for employees on pay matters and a trusted partner to People & Culture, while sitting within the Finance team.

What you’ll do

• Escalate any non-compliance or other risks to the Global Payroll Lead
• Contribute to the maintenance of the payroll shared drive and ensure historical records are filed accurately
• Support the Global Payroll Lead on payroll transformation initiatives, system improvements, and process standardisation across AU, UK, and SG payroll, as well as EOR-managed and future new entities
• Review and verify employee-submitted data in Rippling (via employee self-service), ensuring changes to bank details, tax status, and personal information are accurately reflected before each pay run
• Help ensure payroll-critical employee data is accurately captured and maintained, flagging data quality issues upstream to the Global Payroll Lead and People team
• Contribute accurate payroll data and reporting inputs to support monthly AU state payroll tax returns, insurance premium calculations, annual payroll tax reconciliation, end-of-year reporting for AU and Singapore, month-end payroll journals, and leave liability reports
• Prepare ad hoc payroll reporting as required

Qualifications

• 3+ years experience in a payroll specialist or similar role, ideally spanning more than one country/jurisdiction
• Working knowledge of Australian payroll legislation and compliance requirements (Fair Work, superannuation, payday super, STP, payroll tax)
• Hands-on experience processing payroll in Rippling, including oversight of automated STP reporting and superannuation payments
• Comfortable working with employee self-service (ESS) systems, including reviewing and actioning employee-submitted changes
• Comfortable coordinating with an external payroll provider and working within a multi-stage approval workflow
• Strong Excel skills and comfort working with data across multiple systems
• High attention to detail and a strong sense of discretion with sensitive information
• Clear, confident communicator who can explain payroll matters to non-payroll people
• Comfortable working in a fast-moving, scaling environment where processes are still evolving

Benefits

• ₱15,000 annual learning and development budget
• ₱3,000/month health and wellness allowance
• ₱10,000 home office budget
• 26 weeks paid primary parental leave
• 18 weeks paid secondary parental leave
• Fertility support up to ₱150,000
• Four weeks of work from anywhere per year
• Comprehensive HMO coverage for you and up to two dependents