[Hiring] Payroll Specialist @OneDigital

Role Description

The Payroll Specialist will be responsible for executing accurate payroll processing, compliance audits, and process improvement.

• Responsible for independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments.
• Responsible for all aspects of payroll, with activities that include payroll processing; tax set up and compliance; payroll configuration within HRIS; reporting; and compliance auditing.
• Systems may include but not limited to ADP, PayChex, Paycom, Paylocity, Paycor, and Kronos.
• Will play a crucial role in system conversions and implementations related to payroll and time and attendance.
• This role requires sharp attention to detail, a drive for process enhancement, and a dedication to providing exceptional customer service to employees.
• This role serves as an integral extension of the HR team, contributing expertise in tax audit processes, technical proficiency in payroll operations, and a comprehensive understanding of the entire payroll processing lifecycle.
• Coordinate 401(k) contribution/HSA submission processes by inputting accurate data into vendor portals.
• Audit and review benefit deductions. Reconcile against election and enrollment information in carrier sites to ensure that employees have the appropriate deductions being deferred.
• Demonstrated ability to improve processes and diagnose problems.
• Prepare manual payments when required.
• Ensure compliance with federal, state and local wage and hour laws.
• Review timesheets and time off requests and address any discrepancies.
• Ensure timely and precise submission, conducting thorough verification for compliance.
• Proactively address discrepancies to uphold program integrity.
• Identify areas for improvement in payroll and benefits processes and recommend best practices.
• Collaborate with HR and finance teams to address identified issues and optimize operations, ensuring effective implementation and maintenance of agreed-upon solutions within the organization.
• Ensure that tax setups are compliant and updated with employee changes.
• Complete monthly and quarterly audits (401k, benefits, payroll, etc.).
• Review paper mail items, update relevant information as needed, and forward to appropriate teams as required.
• Payroll Specialist may periodically be asked to assist with generalist responsibilities (benefits admin, onboarding, offboarding etc.) when coverage is needed to ensure a superior level of client service.
• Other responsibilities, initiatives and projects as required.

Qualifications

• Working knowledge of payroll processing, taxes, compliance, and auditing.
• Demonstrated ability to improve processes and diagnose problems.
• Experience with Microsoft Office (Word, Excel and PowerPoint).
• Experience in providing quality customer service required.

Requirements

• 5-7 years of payroll experience in a dedicated payroll function, with multiple states/jurisdictions.
• Bachelor’s degree in human resources or related field preferred.

Benefits

• The typical base pay range for this role nationwide is $30 to $32 per hour.
• Your base pay is dependent upon your skills, education, qualifications, professional experience, and location.
• In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance.
• We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs.
• You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.