[Hiring] Payroll Manager @AML RightSource

Role Description

The Payroll Manager – EMEA is responsible for ensuring accurate, compliant, and timely payroll delivery across multiple EMEA countries. This role oversees end-to-end payroll operations, manages external payroll vendors, ensures compliance with local labor and tax regulations, and partners closely with HR, Finance, and Legal teams. The ideal candidate brings a strong mix of operational payroll expertise, stakeholder management, and regional regulatory knowledge in a fast-paced, international environment.

Primary Responsibilities

• Payroll Operations
  • Manage and oversee end-to-end payroll processing for multiple EMEA countries
  • Ensure accurate and timely payroll execution, including salaries, bonuses, commissions, benefits, and statutory payments
  • Review and approve payroll outputs from internal teams and external payroll providers
  • Own payroll calendars, controls, and documentation
• Compliance & Risk Management
  • Ensure full compliance with local labor laws, tax regulations, and statutory reporting requirements across all EMEA jurisdictions
  • Stay current on legislative changes and assess impact on payroll processes
  • Lead payroll audits and support internal and external audit requests
  • Ensure GDPR and data privacy compliance for employee payroll data
• Vendor & Stakeholder Management
  • Manage relationships with third-party payroll vendors and local providers
  • Act as the primary payroll point of contact for HR, Finance, Legal, and local leadership
  • Resolve payroll escalations and complex payroll issues efficiently and professionally
• Process Improvement & Systems
  • Drive continuous improvement, standardization, and automation of payroll processes across EMEA
  • Support payroll system implementations, upgrades, and integrations (e.g., HRIS, Finance systems)
  • Develop and maintain payroll policies, procedures, and internal controls
• Reporting & Financial Partnership
  • Partner with Finance to support month-end, quarter-end, and year-end activities
  • Prepare payroll-related reports, reconciliations, accruals, and variance analysis
  • Contribute to budgeting, forecasting, and headcount cost analysis

Qualifications

• Bachelor’s degree in Finance, Accounting, HR, Business Administration, or related field
• 7+ years of payroll experience, with significant exposure to multi-country EMEA payroll (hands-on payroll experience in Poland is required; experience in Bulgaria, the UK, Austria, and Germany is preferred)
• 2 years of people management experience or mentorship of payroll professionals
• Strong knowledge of EMEA payroll regulations, tax, and labor law requirements
• Experience managing external payroll vendors
• Proficiency with payroll systems and HRIS platforms (e.g., ADP, Workday, SAP, or similar)
• Advanced Excel and strong analytical skills
• Fluent English required; additional European languages are a strong plus

Competencies

• High attention to detail and accuracy
• Strong stakeholder and communication skills
• Ability to manage complex timelines and multiple countries simultaneously
• Problem-solving mindset and resilience under pressure
• Strong ethics, discretion, and ownership mindset
• Fluent in written and spoken Polish and English; other European languages welcome

Benefits

• Minimum salary: 17,500 PLN gross/month
• Comprehensive private medical healthcare
• Remote work options subject to the type of position or project
• The option to join a group private insurance plan (subject to a fee)
• MyBenefit Cafeteria including Multisport
• Annual discretionary bonus, subject to both company performance and individual contribution