[Hiring] Payroll, Benefits & HR Administrator @Gitxsan Environmental Services

Role Description

The Payroll, Benefits & HR Administrator serves as the operational backbone of Gitxsan Development Corporation’s people and finance operations. Operating in a remote capacity, this dual-focus role manages the full lifecycle of bi-weekly and monthly payroll execution, comprehensive benefits and pension administration, statutory tax compliance, and essential HR administrative workflows.

Reporting directly to the Human Resources Manager and collaborating closely with the Controller and department leaders, you will maintain meticulous accuracy across payroll systems, ensure strict adherence to Canadian payroll and labor regulations, and deliver exceptional, employee-centered service to our team across all entities.

Key Responsibilities

• Payroll Operations & Execution
  • Onboarding Verification & Payroll Approvals:
    • Review all new hire submissions in UKG Pro to ensure complete documentation.
    • Verify accurate setup of payroll codes, tax status, and statutory/voluntary deductions.
    • Maintain formal cross-departmental communication with HR and hiring managers.
  • Time & Attendance Processing:
    • Monitor and review daily operations approvals in AirTable and UKG Pro.
    • Perform daily/weekly payroll audit reviews of operational hours.
  • Payroll Processing & Approvals:
    • Process regular payroll, pay increases, and bonus payouts accurately and on time.
    • Prepare complete payroll packages for review.
    • Submit payroll packages to the Controller for final sign-off.
    • Process discretionary employee advances and special adjustments.
    • Execute bank direct-deposit payments via RBC platform.
• Employee Self-Service & Offboarding
  • Manage the centralized payroll inbox, providing timely responses to employee inquiries.
  • Guide employees on utilizing the UKG mobile app and portal for self-service requests.
  • Prepare, verify, and electronically issue Records of Employment (ROEs).
• Benefits & Pension Administration
  • Administer the ICBA group benefits plan and manage bi-weekly pension reporting.
  • Calculate eligibility for hourly and salaried employees at the 3-month mark.
  • Process timely plan terminations and conversions for departing staff.
  • Assist with annual plan audits and employee inquiry resolution.
• Payroll Taxes, Remittances & Year-End Compliance
  • Calculate and submit monthly CRA source deductions.
  • Prepare and remit quarterly Employer Health Tax (EHT) filings.
  • Manage quarterly and annual reporting for WorkSafeBC.
  • Perform semi-annual T4 reconciliations and execute annual T4/T4A calculations.
• Accounting Integration & Systems Management
  • Maintain and monitor the GL integration interface between UKG Pro and Sage Intacct.
  • Reconcile payroll balance sheet accounts monthly.
  • Deliver structured month-end payroll variance and GL reports to the Controller.
• HR Administrative Support
  • Assist the HR Manager with publishing job postings and scheduling interviews.
  • Coordinate new hire HR documentation and schedule general HR orientation sessions.
  • Maintain accurate, confidential, and audit-ready digital personnel files.
  • Track essential employee compliance documentation.
• Organizational Support & Special Projects
  • Provide administrative support to the HR Manager on departmental initiatives.
  • Assist with administrative and logistical coordination for company meetings.
  • Contribute to streamlining administrative workflows.
  • Perform other duties as assigned.

Qualifications

• Certification: Payroll Compliance Professional (PCP) designation (or active enrollment with imminent completion) is mandatory.
• Experience: Minimum 3+ years of direct Canadian full-cycle payroll processing experience.
• Education: Post-secondary diploma or degree in Accounting, Business Administration, Human Resources, or a related discipline.
• Technical Proficiency: Hands-on experience with UKG Pro and Sage Intacct is strongly preferred.
• Knowledge & Expertise: Deep understanding of Canadian payroll legislation and Employment Standards Acts.
• Interpersonal & Operational Mindset: High Emotional Intelligence and proven ability to work independently.

Requirements

• Proficiency with Microsoft Office, AirTable, Google Workspace, RBC Direct Banking, and ROE Web.
• Strong written and verbal communication skills.
• Superior administrative, multitasking, and problem-solving capabilities.
• A supportive, approachable mindset with interpersonal agility.

Benefits

• Competitive Compensation: Robust hourly rate/salary reflective of experience and PCP certification.
• Comprehensive Benefits & Pension: Full access to ICBA extended health/dental benefits and Sun Life pension program.
• Remote Work Flexibility: Enjoy the flexibility of working from home.
• Meaningful Impact: Directly contribute to the economic sovereignty of the Gitxsan Nation.
• Professional Growth: Supportive environment with dedicated training during your first 90 days.