[Hiring] Operations Admin @WorkMotion

Role Description

As a HR Administrator, you will:

• Coordinate semi‑automated contract changes, ensuring all amendments are correctly processed and communicated between partners, clients, and talents.
• Handle A1 certificate requests by liaising with partners and updating related fees or documentation on our platform.
• Maintain and monitor time‑off balances on the platform, ensuring stakeholders have accurate and timely updates.
• Support onboarding and lifecycle administration, including collecting data, checking details, and escalating discrepancies when needed.
• Keep records, tasks, and communications organised and updated in our tools (Salesforce, Slack, and Confluence).
• Track and follow up on open cases to ensure nothing falls through the cracks.
• Identify small process gaps or recurring inefficiencies and share improvement suggestions with the team.

Qualifications

• Fluency in English (written and spoken); additional languages are a plus.
• 1–2 years of experience in any administrative, coordination, operations, or customer-facing role (HR or remote environment a plus).
• Structured and process-aware — you work in a way that’s orderly, accountable, and responsive.
• Strong time management skills: you’re able to manage follow-ups and maintain momentum across multiple open tasks.
• Solid attention to detail — you spot inconsistencies and avoid sending out incorrect or incomplete information.
• A calm, helpful, and solution-focused communication style.
• Comfortable working in remote environments and using tools like email, Slack, Salesforce, Google Workspace, etc.

Requirements

• Experience working with multiple stakeholders (internal and external) - nice to have but not essential.
• Familiarity with international HR processes (e.g. contract changes, labour documentation) - nice to have but not essential.
• Previous remote-first experience - nice to have but not essential.
• Early exposure to handling confidential data/documents - nice to have but not essential.

Benefits

• Global, remote, and thriving: We're a global team of talented individuals spread across 26 countries.
• Our WorkFlex program lets you work from anywhere, anytime.
• Your well-being is our priority: We offer a dedicated Well-Being Day—a full day off just to recharge and relax.
• Get fit and stay active: Work out on your terms, at a discount with our subsidised gym memberships.
• Learn, grow, and develop: With our Training & Development Allowance, you’ll have opportunities to expand your skills and knowledge.
• Stay connected: Take part in exciting annual team meetups!
• Diversity is our superpower: We are proud to be an equal opportunity employer, committed to fostering a diverse and inclusive workplace.
• Benefits vary depending on location due to local laws and regulations.