[Hiring] Learning Systems & Compliance Data Specialist @Vinfen

Role Description

The Learning Systems & Compliance Data Specialist keeps training records accurate from the day a staff member is enrolled to the day they complete. The role reports to the Director of Learning & Development and primarily supports the LMS and Admin Ops team, while working across Training Operations as needed. This role checks that training rosters, the LMS (Relias), and the HR system (HRIS) match, finds and fixes the causes of record errors, and builds compliance reports. The result: learners, supervisors, and program leaders get accurate, timely certification information. The role also supports facilitation as needed (about 15–20% of time), including New Hire Orientation and/or CPR/First Aid/AED/Narcan sessions.

Qualifications

• 2+ years of experience in training coordination, scheduling, LMS administration, compliance tracking, HR data, or related administrative work.
• Experience in human services, healthcare, education, or other regulated training environments.
• Hands-on experience with an LMS (Relias or similar preferred).
• High School diploma or GED required.
• Bachelor's degree in training, human resources, business administration, business management, or a related field preferred.
• In some cases, experience may be substituted for academic training.

Requirements

• Familiarity with LMS platforms (Relias preferred), including user, enrollment, and assignment administration.
• Experience matching data between systems, such as an LMS and an HR system (HRIS).
• Experience with compliance or certification tracking in a regulated environment.
• Experience with reporting or dashboard tools (Power BI, Tableau, or similar).
• Proficiency with Microsoft Excel and/or Google Sheets for data management and reporting.
• Ability to write clear procedures and job aids.
• Strong problem-solving skills, including finding out why errors happen.
• Strong attention to detail and ability to manage high-volume data tasks accurately.
• Ability to balance priorities across two teams and meet deadlines.
• Strong written and verbal communication and customer service skills at all levels of the organization.
• Proficiency in training delivery platforms (e.g., Zoom, Teams), LMS navigation, and basic multimedia tools.

Benefits

• A fully funded 401(a), employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan.
• First-rate Medical, Dental and Vision plans that are open to all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!
• Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you!).
• Employer-paid Short-Term Disability Insurance for employees who qualify.
• Flexible Spending Reimbursement Accounts (Health and Dependent care).
• Voluntary Term Life, Whole Life, Accident, Critical Illness, and Hospital Indemnity Insurance.
• Generous paid time off (Employees scheduled to work 20 hours or more per week).

Company Description

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut.