[Hiring] HR Specialist @CG Oncology Inc

Role Description

The HR Specialist, People Operations & Administration independently coordinates and administers assigned People Operations processes in support of the Senior Manager, People Operations & Administration and the broader HR team. This role owns defined recurring employee lifecycle workflows across HR systems and records, recruiting coordination, data tracking/KPIs, onboarding and offboarding, compliance documentation, benefits support, and learning administration. The HR Specialist serves as a knowledgeable resource for routine employee questions and helps ensure HR transactions, records, and recurring processes are completed accurately and on time. The position works within established policies and procedures and uses sound judgment to resolve routine and moderately complex operational matters, identify discrepancies, and recommend practical process improvements. Employee relations, policy interpretation, compliance concerns, and other higher-risk or unfamiliar matters are escalated to the Senior Manager. Success requires strong organization, attention to detail, confidentiality, responsiveness, professional judgment, and follow-through.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred. Relevant education and experience may be considered in lieu of a degree.
• A minimum of three (3) years of relevant professional experience in Human Resources, People Operations, HR Operations, HR administration, or a related employee-support function, including meaningful hands-on responsibility for employee lifecycle processes.
• Experience entering, maintaining, auditing, or reconciling employee information in an HRIS or comparable business system.
• Experience coordinating recruiting and pre-employment activities, including interview scheduling, applicant tracking, candidate communications, or related requirements.
• Experience handling confidential and sensitive employee information appropriately.
• Demonstrated ability to maintain accurate, organized, and audit-ready records and documentation.
• Ability to manage multiple tasks, requests, priorities, and deadlines with strong attention to detail and follow-through.
• Ability to independently resolve routine and moderately complex operational matters within established policies and procedures while appropriately escalating unfamiliar, sensitive, policy-related, compliance-related, or higher-risk matters.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook, and demonstrated comfort learning and using HR technology and digital workflow tools.

Requirements

• Coordinate and administer assigned People Operations activities and recurring employee lifecycle workflows.
• Process employee changes and maintain related documentation.
• Respond to routine employee questions, resolve matters within established guidelines, and direct more complex or sensitive issues to the appropriate HR team member.
• Maintain accurate and confidential employee records and files.
• Coordinate recurring HR communications, programs, and employee requests within established processes.
• Monitor assigned activities, identify issues or delays, and drive follow-through to completion.
• Enter and maintain employee information in the HRIS and other HR systems.
• Process new hires, employee changes, and terminations accurately and timely.
• Perform routine data-quality reviews, reconcile discrepancies, and coordinate corrections.
• Maintain electronic personnel files and required HR documentation.
• Prepare and validate routine HR reports, dashboards, trackers, and KPI data.
• Resolve basic HR system questions and access issues within established procedures and escalate unresolved issues appropriately.
• Coordinate interview scheduling and candidate communications.
• Maintain accurate applicant tracking information and recruiting records.
• Prepare and maintain job postings and recruiting documentation.
• Coordinate background checks and pre-employment requirements.
• Prepare approved offer and new-hire documentation.
• Support a professional and timely candidate experience.
• Coordinate end-to-end new-hire onboarding activities, documentation, and handoff to the hiring manager.
• Work with managers and internal partners to support employee start-date readiness.
• Monitor and drive completion of required onboarding activities.
• Complete Equity Burn Worksheet data for issuing of equity grants.
• Support new-hire orientation and follow-up.
• Coordinate routine offboarding documentation and checklists.
• Maintain complete and accurate onboarding and offboarding records.
• Provide limited/backup administrative support for benefits and payroll activities as needed.
• Assist with routine benefits enrollment or employee changes when requested.
• Direct benefits questions to appropriate resources or providers.
• Support employee data changes affecting payroll or benefits.
• Provide backup administrative assistance during annual enrollment or other periods of increased activity.
• Coordinate Form I-9 administration and required employment documentation within established procedures.
• Compile, track, and report demographic data accurately.
• Track required certifications, training, and compliance documentation.
• Coordinate employee enrollment in required learning activities.
• Monitor training completion and follow up on outstanding requirements.
• Maintain accurate training and compliance records.
• Gather, organize, and validate documentation for HR audits as requested.
• Escalate missing documentation or potential compliance concerns to the Senior Manager.
• Maintain and improve HR checklists, templates, trackers, and process documentation.
• Prepare routine spreadsheets, presentations, correspondence, and HR materials.
• Coordinate assigned HR projects, meetings, employee programs, and events.
• Manage routine HR vendor documentation, invoices, and administrative follow-up as needed.
• Process routine HR contracts via CLM in accordance with established procedures.
• Perform other related HR administrative duties in support of the Senior Manager and HR team.

Benefits

• Highly competitive salaries
• Annual performance/merit reviews
• Annual performance bonuses
• Equity special recognition
• Fully remote work environment
• Rest and recharge benefits - Unlimited Flexible Time Off
• Holidays - In 2026 we will observe 14 holidays
• Retirement - 401K with 100% company Safe Harbor match up to 4% of base salary
• Health (Medical, Dental, Vision) - PPO & HDHP - Cigna/Principal
• Health spending accounts - HSA (with Annual Company Contribution), FSA, FSA-DC
• Illness & disability protection - Company Paid LTD Coverage + Voluntary Plans
• Life insurance - Company Paid 2 x base salary + Voluntary Plans
• Additional exclusive benefits - Voluntary Legal, Pet, Plus More