[Hiring] HR Process Coordinator @Software Mind

Role Description

We are looking for someone who will support the HR and payroll team in the day-to-day administration of HR and, at the same time, help us organize and improve HR processes in a multi-company organization. This role is for someone who knows “hard” HR inside out, yet enjoys organizing, standardizing, reporting and bringing together the perspectives of different departments. It is a role in a dynamic environment: it requires running several topics in parallel, setting priorities independently and working efficiently with a large number of tasks.

• Supporting the team in comprehensive HR administration across the full lifecycle of employees, individuals engaged under civil-law contracts and B2B contractors (including electronic personnel files).
• Standardizing and supporting HR processes within the team and at the interface with other company departments, including defining the rules of cooperation with those departments.
• Identifying areas for improvement and automation of HR processes, and initiating and leading changes in this area, including through the use of new technologies and AI-based tools – in cooperation with the company’s operational improvement team.
• Cooperating with the external partner supporting us with the HR and payroll system: reporting needs, testing changes and rolling out new functionalities.
• Co-creating and updating the internal policies, procedures and instructions of the HR and payroll team.
• Participating in the preparation, updating and implementation of company regulations in cooperation with the Legal department.
• Preparing HR reports and summaries.
• Running ad hoc HR projects and initiatives (e.g., mass contract amendments and documentation, changes in legislation, organizational changes).
• Tracking changes in labor law and implementing them in HR processes, and participating in HR inspections and audits.

Qualifications

• Min. 5 years of experience in an independent HR position in an international company (including 2 years of experience coordinating project work).
• Knowledge of labor law and GDPR, and of the practical rules for maintaining employee records.
• Experience in organizing and documenting processes, instructions and internal policies.
• Experience in coordinating improvement projects and initiatives in HR, including ad hoc ones.
• Proficiency in HR and payroll systems (knowledge of Enova is a plus) and a very good command of Excel that allows for ease in reporting (experience using AI is a plus).
• Very good communication skills and experience working with employees, managers at various levels of the organization and external partners on day-to-day HR operations and HR projects.
• A practical approach to problem-solving and independence in handling topics.
• Ability to work under pressure from workload and deadlines, and to set priorities, including when needs change.
• Fluent English, spoken and written.

Benefits

• Flexible and remote cooperation options.
• International projects with leading global clients.
• Travels related to international projects.
• Non-corporate atmosphere.
• Access to language classes.
• Access to knowledge-sharing initiatives.
• Access to private healthcare and life insurance.
• Access to multisport card.