[Hiring] HR Operations Specialist @Pyramid Healthcare

Role Description

The HR Operations Specialist plays a critical role in executing compliant, accurate, and efficient onboarding and credentialing processes in a highly regulated environment. This role owns the end-to-end administrative execution of the onboarding and compliance tracking process, guiding new hires ensuring their smooth and successful transition into Pyramid.

The HR Operations Specialist collaborates closely with the new hire and internal stakeholders to coordinate documentation, systems access, and credentialing requirements. In addition, this role supports ongoing compliance efforts for the organization to ensure compliance with regulatory standards, company policies, maintaining employee records, employee credentialing standards and preparing documentation for internal and external auditing.

The ideal candidate thrives in detailed, process-driven work; is comfortable navigating multiple systems and manual trackers; exercises sound judgment within established guidelines; and proactively resolves issues to ensure a seamless employee experience while maintaining audit readiness.

Qualifications

• Bachelor’s degree preferred.
• High School Diploma or GED required.
• Minimum of one (1) year experience in HR operations, onboarding, credentialing, or related administrative roles in a regulated environment preferred.
• Experience supporting compliance or audit processes strongly preferred.
• Proficiency in MS Office required.
• Experience navigating HRIS platforms and multiple systems preferred.
• HRIS experience preferred.

Requirements

• Own and execute the end-to-end electronic onboarding process, ensuring timely completion of all required employment documentation.
• Facilitate partnership with external vendors to initiate and monitor occupational health testing, background checks, I-9 employment verifications, verify candidate credentials, education verification and other pre-employment requirements.
• Ensure compliance with established guidelines and designated licensing codes.
• Partner with IT to coordinate technical assistance to properly set up their access and equipment.
• Set up employee profiles in internal HR systems and trackers.
• Assist the Care Advisory team to ensure completion and proper filing of all new hire paperwork.
• Monitor the progress and integration of new employees, proactively identify any delays or compliance risk.
• Provide timely professional communication with candidates, managers and internal stakeholders throughout the onboarding process.
• Schedule orientation for new hires and communicate the list of new hires to hiring managers.
• Audit and maintain employee information such as employment credentials according to established guidelines.
• Regularly audit data for discrepancies and compliance regulations across our HR systems.
• Prepare documentation for internal and external audits.
• Support audit preparation activities and ongoing compliance initiatives in partnership with HR leadership.
• Completion of all required training assigned.
• Proactively identify process gaps or inefficiencies and recommend improvements.
• Other duties as assigned.

Benefits

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• Life Insurance
• Paid Time Off
• 401(k) with Company Match
• Tuition Reimbursement
• Employee Recognition Programs
• Referral Bonus opportunities
• And More!