[Hiring] External Worker Specialist @Haag, a Salas O'Brien Company

Role Description

The External Worker Specialist will lead the development, governance, and administration of Salas O’Brien’s external worker program for individuals who function as part of our workforce but are not paid as W-2 or T-4 team members. This role will serve as the organization’s subject matter expert on external worker classification and compliance across domestic and international engagements, including:

• Independent contractors
• Staffing agency workers
• Consultants
• Statement-of-work resources
• Employer-of-record workers
• Other non-payroll worker arrangements

This is a fully remote position based within the United States and reports to the HR Operations Manager.

Responsibilities

• Design, document, implement, and continuously improve a comprehensive external worker governance framework.
• Serve as the primary subject matter expert on external worker compliance, worker classification, and engagement models.
• Review and approve proposed external worker engagements before work begins.
• Identify arrangements that present classification, employment, tax, immigration, co-employment, or other compliance concerns.
• Establish and administer consistent intake and approval workflows.
• Manage external worker records within the dedicated external worker component company in UKG Pro.
• Coordinate onboarding and offboarding activities with various partners.
• Monitor engagement end dates, renewals, extensions, and duration limits.
• Maintain auditable records and conduct periodic reviews.
• Track applicable laws, regulations, and emerging practices affecting external workers.
• Partner with various departments while maintaining clear accountability for contracts and governance.
• Support the selection and oversight of staffing and employer-of-record partners.
• Develop training, tools, templates, and communications for leaders.
• Produce dashboards and reporting on external worker population and compliance status.
• Support internal and external audits, investigations, and information requests.

Qualifications

• Educational Background: Bachelor’s degree in human resources, business administration, employment relations, compliance, or a related field preferred.
• Experience: Seven or more years of progressive experience in HR operations, contingent or external workforce management, employment compliance, procurement, or a related discipline.
• External Workforce Expertise: Demonstrated experience evaluating worker classifications and developing or administering external workforce programs.
• Compliance Knowledge: Strong working knowledge of U.S. federal and multi-state worker classification requirements.
• International Experience: Experience supporting international external workers or cross-border workforce compliance strongly preferred.
• Systems and Data: Experience administering worker data in an HRIS or vendor management platform; UKG Pro experience preferred.
• Program Development: Demonstrated ability to build new processes and establish governance.
• Judgment and Influence: Sound judgment and confidence evaluating complex arrangements.
• Collaboration and Communication: Ability to explain complex compliance requirements in practical business terms.
• Initiative and Organization: Ability to work independently in a fully remote environment.

Requirements

• Location: Fully Remote - United States
• Travel: Not routinely expected

Compensation & Benefits

• The expected base salary range for this role is $80,000 - $95,000 USD per year.
• This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws.

Third-Party Agency Notice

Salas O’Brien does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners engaged directly by our Talent Acquisition team for specific searches.