[Hiring] Director of Administration @The Center for Black Educator Development Inc

Role Description

The Director of Administration provides strategic and operational leadership across CBED’s administrative, human resources, IT, and compliance infrastructure. Reporting directly to the Chief Financial & Administrative Officer (CFAO), this position ensures that the organization’s core systems, people, processes, and platforms operate cohesively, efficiently, and in alignment with CBED’s mission, values, and growth strategy. This position plays a key role in building and sustaining the operational systems that enable CBED to deliver on its mission with efficiency, accountability, and equity.

• Accountable for leading the daily execution of HR, IT, and administrative operations.
• Maintaining compliance across all employment categories (full-time, part-time, and seasonal).
• Ensuring that organizational systems and policies are implemented effectively.
• Supervises the Administrative & Systems Coordinators and oversees HR and IT vendor relationships.

Core Responsibilities

• Administrative Leadership & Operational Oversight
  • Lead the day-to-day operations of the Administration, HR, IT, and Compliance functions under the direction of the CFAO.
  • Supervise the Administrative & Systems Coordinators and provide ongoing coaching and performance management.
  • Translate organizational policies into actionable processes that ensure consistency, efficiency, and equity across all administrative functions.
  • Develop and maintain standard operating procedures for onboarding, procurement, technology, and compliance workflows.
  • Establish and monitor measurable service-level standards for internal support.
  • Oversee all aspects of organizational travel and meeting coordination.
• HR Operations & Compliance
  • Oversee all HR operational processes, including onboarding, offboarding, payroll coordination, benefits administration, and personnel documentation.
  • Maintain full compliance with federal, state, and local labor laws.
  • Maintain accurate, confidential, and audit-ready personnel files for all staff, fellows, and temporary workers.
  • Oversee the collection and verification of background checks and clearances.
  • Direct HR recordkeeping and compliance systems.
• HR Strategy & Talent Planning
  • Implement HR strategies and initiatives under the leadership of the CFAO.
  • Manage HR consultant performance, deliverables, and compliance support.
  • Oversee workforce planning, recruitment, and retention strategies.
  • Lead annual HR compliance reviews and support the development of compensation and benefits benchmarks.
  • Develop and maintain tools and dashboards to track key HR metrics and workforce demographics.
• IT & Systems Integration
  • Oversee IT systems, vendor performance, and data security.
  • Direct all aspects of staff technology onboarding/offboarding.
  • Maintain a comprehensive technology inventory and oversee system renewals and upgrades.
  • Coordinate integration between finance, HR, and operational platforms.
  • Collaborate with the CFAO to implement CBED’s data governance framework.
• Legal, Contracts & Procurement
  • Manage CBED’s contract review and approval process.
  • Maintain an organized repository of contracts, MOUs, NDAs, and renewals.
  • Oversee procurement and purchasing protocols.
  • Support the CFAO in ensuring all vendor documentation is up to date and compliant.
  • Provide administrative support during audits, risk assessments, or legal reviews.
• Change Leadership & Continuous Improvement
  • Lead the implementation of new administrative systems, tools, and policies.
  • Facilitate staff training and communication to support smooth adoption of new processes and technology.
  • Continuously identify and lead cross-department initiatives.
  • Champion a culture of accountability, operational excellence, and service.
  • Partner with the CFAO to ensure administrative operations align with long-term strategic priorities.

Qualifications

• Bachelor’s degree in business administration, human resources, or a related field (advanced degree preferred).
• 5+ years of progressive operations or HR management experience in a nonprofit, education, or mission-driven organization.
• Demonstrated success leading administrative, HR, and IT functions in a hybrid or multi-site organization.
• Strong knowledge of employment law, HR compliance, and data management best practices.
• Proficiency with HRIS, Microsoft 365, Google Workspace, and project management platforms.
• Excellent leadership, communication, and problem-solving skills.
• Commitment to equity, inclusion, and continuous organizational learning.
• Model CBED’s values of integrity, transparency, and equity in all administrative practices.

Benefits

• Comprehensive benefits package, including health, dental, and vision coverage.
• Generous paid time off and organizational holidays.
• Remote work environment with a mission-driven team.