[Hiring] Clinician Onboarding Specialist @Advocate Health

Role Description

• Assume ownership of the clinician transition post-offer, aligning closely with the recruiting team to ensure all candidate information and commitments (start date, terms, special arrangements) are understood and executed.
• Serve as a subject matter expert and trusted advisor to operational leaders, guiding them through physician onboarding requirements, compliance and regulatory considerations, readiness planning, and operational implications of onboarding delays.
• Manage onboarding priorities and timelines proactively, anticipating potential delays and implementing solutions to keep start dates on track.
• Maintain current knowledge of clinician licensure requirements, medical staff credentialing, and payer enrollment relevant to assigned markets and specialties.
• Collaborate with Clinician Licensing & Credentialing Specialist team to understand credentialing status and anticipate its impact on onboarding timelines; escalate concerns and adjust plans to ensure on-time start dates.
• Serve as the primary onboarding liaison for newly hired physicians from post-offer acceptance through the defined onboarding period.
• Ensure clinicians feel supported, informed, and connected throughout their transition, recognizing that consistent, high-touch onboarding experiences contribute to clinician satisfaction, engagement, and long-term retention.
• Develop individualized onboarding plans that integrate credentialing, privileging, orientation, EMR access, clinic readiness, and integration milestones.
• Coordinate with operational and service line leaders to prepare clinical sites, equipment, access, schedules, supervision structures, and team readiness for incoming physicians.
• Conduct structured onboarding check-ins with clinicians and leaders to assess satisfaction, clarity of expectations, and integration progress.
• Maintain accurate onboarding documentation, progress tracking, and communication logs using designated tools and systems.
• Operate with a high degree of independence and decision-making authority to resolve complex onboarding and credentialing challenges.
• Coordinate and support virtual New Clinician Orientation logistics, including scheduling, stakeholder communication, and readiness tracking to ensure a smooth experience for newly hired clinicians.
• Contribute to improvement projects aimed at standardizing onboarding workflows and enhancing the transition-to-practice experience across markets.
• Support clinician integration by facilitating introductions with leaders, department chairs, peers, and key stakeholders; assist in aligning onboarding to strategic goals of the service line.
• Support clinician onboarding transition cycle, emphasizing relationship-building, strategic check-ins to ensure sustained engagement and successful integration.
• Tailor onboarding support to reflect the distinct needs of new graduate versus experienced clinicians.

Qualifications

• Bachelor’s degree in Healthcare Administration, Business, or related field or equivalent experience.

Requirements

• 2-4 years of experience in a healthcare setting supporting administrative, operational, or clinician facing workflows.
• Exceptional communication and relationship management skills.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Attention to detail.
• Self-motivated with a team-oriented mindset.
• Proficiency with Microsoft Office Applications with strong technical aptitude.

Benefits

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training.
• Premium pay such as shift, on call, and more based on a teammate's job.
• Incentive pay for select positions.
• Opportunity for annual increases based on performance.
• Paid Time Off programs.
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Family benefits such as adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.