[Hiring] Onboarding & Implementation Specialist @Cordance

Role Description

As an Implementation Specialist, you’ll be the bridge between our customers and our technology teams, ensuring that each customer’s onboarding experience is seamless, structured, and aligned with their business goals. You’ll manage the end-to-end implementation process for new and expanding customers, working closely with sales, product, support, and success teams to ensure successful launches with measurable outcomes. This is a hands-on role ideal for someone who enjoys translating business needs into action, solving complex onboarding challenges, and helping customers reach value quickly. This role is accountable for delivering high-quality, on-time implementations that set the foundation for long-term customer retention and growth.

Key Responsibilities

• Own the full onboarding lifecycle — from requirements gathering to post-launch review — ensuring timelines, milestones, and deliverables are met.
• Partner with customers to identify use cases, workflows, and success criteria that guide system configuration and setup.
• Manage data imports, integrations, and configurations to ensure systems align with customer needs.
• Collaborate with internal product, engineering, and support teams to troubleshoot issues and optimize implementation processes.
• Identify recurring onboarding challenges and propose scalable, repeatable solutions to improve efficiency and quality.
• Track and report implementation metrics, customer satisfaction, and launch readiness across projects.
• Be a voice of the customer in internal discussions, influencing roadmap priorities and process improvements.
• Support customers through adoption and process alignment, providing practical guidance to help teams transition to new workflows and fully leverage the system as designed.
• Monitor and manage implementation scope to ensure projects stay aligned with agreed requirements, timelines, and outcomes.
• Proactively identify implementation risks and dependencies, escalating early and developing mitigation plans to protect timelines and outcomes.

Competencies

• Customer-Centric Execution: Drives implementations with a focus on customer outcomes and time-to-value.
• Project Ownership and Delivery: Manages multiple customer implementations end-to-end with precision.
• Technical and Analytical Agility: Understands product functionality, integration workflows, and data mapping.
• AI Literacy: Understands AI basics and validates AI-generated technical steps or best practices.
• Systems and Process Thinking: Sees implementations as part of a connected ecosystem.
• Collaboration and Influence: Partners effectively with Product, Engineering, and Customer Success.
• Communication and Professionalism: Translates complex technical information into clear, actionable guidance.
• Adaptability and Continuous Improvement: Embraces change and experimentation in processes.
• Adoption, Change & Scope Discipline: Supports customers through process shifts while applying sound judgment.

Qualifications

• 2–5 years of experience in implementation, onboarding, or customer success roles — preferably in a SaaS or technology environment.
• Strong project management skills with the ability to manage multiple customer implementations simultaneously.
• Familiarity with integration concepts, APIs, and SaaS platforms (Salesforce, HubSpot, NetSuite, etc.).
• Excellent communication and relationship-building skills — both with customers and internal teams.
• High attention to detail and a process-driven mindset.
• Comfort working in fast-paced, evolving environments with distributed teams.
• Experience collaborating cross-functionally with Product, Engineering, and Customer Success to streamline delivery.
• Experience supporting customers through process or system changes, with the ability to guide adoption and reinforce best practices.

Preferred Qualifications

• Experience leading complex SaaS or enterprise software implementations with measurable customer impact.
• Experience working with K–12 districts, higher education institutions, or other compliance-driven environments.
• Skilled in using project management tools (e.g. Asana, Jira, Monday.com) to track milestones and deliverables.
• Proven ability to translate technical requirements into clear business outcomes for non-technical stakeholders.
• Background in process optimization, automation, or creating scalable onboarding frameworks.
• Strong understanding of customer lifecycle management and post-launch success alignment.
• Certifications in project or implementation management (PMP, CSM, or equivalent) a plus.

Benefits

• Comprehensive Health Coverage: Coverage begins on your first day of employment.
• 401K Plan (US): We match 1:1 for the first 3% of contributions and 0.5:1 for the next 2%.
• RRSP (CAN): We match 1:1 for the first 3% of contributions and 0.5:1 for the next 2%.
• Flexible PTO: Enjoy uncapped paid time off to balance your work and personal life.
• 12 weeks paid leave for all employees.
• Monthly Stipend: Receive $75 USD / $140 CAD per month for phone and internet if you work remotely.
• Generous Holiday Schedule: Benefit from an extensive list of holidays to recharge and spend time with loved ones.