[Hiring] Talent Acquisition Coordinator @VXI Global Solutions

Role Description

The Talent Acquisition Coordinator plays a key role in advancing candidates through the Workday ATS while supporting high-volume virtual recruitment. This includes:

• Hosting screening sessions
• Facilitating assessments
• Managing Workday candidate movements
• Processing compliance checks
• Coordinating SKO/onboarding tasks with HR, IT, Training, and the ID Admin Team

This role requires accuracy, speed, Workday fluency, and strong virtual facilitation and administrative skills.

Key Responsibilities

• Workday ATS Management & Candidate Movement:
  • Move candidates through Workday Recruiting stages, including but not limited to:
    • Application
    • Screening
    • Assessment
    • Recruiter Interview
    • Offer
    • Pre-Employment
    • Ready to Hire
  • Update and maintain candidate statuses, notes, and milestones ensuring 100% accuracy.
  • Upload and verify candidate documents within Workday (IDs, test results, forms).
  • Create, assign, and monitor Workday tasks (e.g., I‑9, background check initiation, assessments).
  • Maintain clean Workday pipelines, ensuring no candidates are stalled in incorrect steps.
  • Disposition candidates according to Workday reasons/codes to maintain compliance and reporting accuracy.
  • Generate or pull Workday reports for daily tracking, pipeline updates, and audit accuracy.
• Candidate Screening & Early Evaluation (Virtual):
  • Host virtual group screening sessions (10–15 candidates per session).
  • Deliver a clear Realistic Job Preview (RJP) and answer candidate questions.
  • Review Workday screening questionnaire responses and assess candidate fit.
  • Determine eligibility and move candidates forward or disposition them directly in Workday.
  • Meet daily screening throughput goals and maintain consistent decision quality.
• Assessment Facilitation & Monitoring:
  • Set clear expectations for LOB-specific assessment thresholds.
  • Launch assessments through Workday or connected vendor integrations (e.g., SHL, Criteria, Harver).
  • Monitor live assessments ensuring candidates stay on camera and on task.
  • Validate bandwidth test results and workspace readiness.
  • Evaluate assessment outcomes and update Workday statuses accordingly.
  • Reschedule candidates or disposition them per assessment results and TA policy.
• Pre-Employment & Compliance Management (Workday):
  • Initiate and track:
    • Background checks (via Workday-integrated vendor)
    • Drug tests
    • I‑9 / Right-to-Work tasks and documentation
  • Communicate with HR for required approvals or escalations.
  • Manage candidate follow-ups for pending Workday tasks.
  • Ensure all compliance steps are completed before moving candidates to Ready to Hire.
• SKO / New-Hire Coordination & Equipment Management:
  • Serve as a welcoming ambassador to new hires.
  • Prepare candidates for HR onboarding steps by sending Workday-generated tasks and instructions.
  • Conduct workspace validation checks (lighting, environment, internet speed).
  • Coordinate with IT/Depot for equipment ordering, tracking, and delivery.
  • Partner with ID Admin to request, activate, or cancel new-hire credentials.
  • Provide weekly onboarding updates to TA, Training, and HR.
• Reporting, Accuracy, and Communication:
  • Maintain up-to-date Workday candidate records for audit readiness.
  • Pull daily Workday requisition reports, stage movement reports, and candidate history logs.
  • Communicate risks, delays, assessment concerns, or candidate issues proactively.
  • Provide talent pipeline updates across Screening → Assessment → Interview → SKO.

Qualifications

• 1–2 years of experience in Talent Acquisition, Recruiting Coordination, HR, or virtual facilitation.
• Hands-on experience with Workday Recruiting (candidate movement, tasks, requisitions, reporting).
• Strong skills in virtual communication, facilitation, and customer service.
• Excellent attention to detail and accuracy in data handling.
• Proficiency with Zoom/Teams, Microsoft Office or Google Workspace.
• Ability to manage high-volume processes and multitask in a fast-paced environment.
• High professionalism when handling confidential information.

Requirements

• Experience in BPO, call center, or high-volume hiring (preferred).
• Workday experience with:
  • Stage-based candidate pipelines
  • Assessments integration
  • Workday reporting & saved filters
  • EIB or mass update familiarity (nice-to-have)
• Knowledge of compliance: background checks, drug tests, I‑9, and employment documentation.

Benefits

• Remote-first flexibility with a collaborative global TA team.
• Growth opportunities in TA operations, recruiting, assessment strategy, and HR.
• A people-first culture focused on candidate experience and integrity.
• Competitive pay, benefits, and performance incentives.

Pay Rate

39520