[Hiring] Recruitment Executive Assistant @VaVa Virtual Assistants

Role Description

We are looking for a skilled Recruitment Executive Assistant who is capable of providing administrative support to the recruitment team and assisting in the smooth functioning of the hiring process. You will be the backbone of the recruitment efforts, ensuring that all administrative tasks are handled efficiently and effectively.

• Assist in continuously filling job openings and adding candidates to our queue
• Aid in facilitating the onboarding processes for all independent contractor and employee roles as needed

Expectations

• Represent VaVa Virtual Assistants in a Positive & Professional Manner
• Demonstrate an exceptional work ethic and a positive attitude in all interactions
• Ensure all communication reflects the company’s values and level of professionalism
• Embrace VaVa values, standards, and contribute to a thriving company culture
• Take Ownership of Client Satisfaction
• Understand and anticipate client needs while also communicating progress and updates
• Address challenges and problem solve without compromising quality of service
• Demonstrate a commitment to excellence in high-quality work and attention to detail
• Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service

Operational Responsibilities

• Provide high-quality administrative support to clients
• Occasionally collaborate with fellow VaVa team members as an opportunity for growth and to increase level of service
• Effectively manage tasks, projects, and deadlines to meet client expectations
• Maintain open communication with the client, external stakeholders, and the VaVa team
• Provide utmost care to keeping sensitive and confidential information private and secure at all times

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for recruiters and candidates
• Handle phone calls, emails, and correspondence related to recruitment activities
• Prepare and distribute recruitment-related documents such as job descriptions, offer letters, and interview schedules
• Maintain organized and up-to-date recruitment files and databases
• Assist with contractor and client data management and organization
• Serve as the main point of contact for candidates throughout the recruitment process
• Coordinate and conduct candidate video interviews
• Collect and organize candidate feedback from interviewers and hiring managers
• Assist in the onboarding process for new contractors and employees
• Assist recruiters in sourcing and reviewing candidates through various channels
• Help in screening resumes and sending initial candidate assessments
• Track recruitment metrics and generate reports as needed
• Collaborate with hiring managers, team members, and clients to understand their recruitment needs and priorities
• Communicate effectively with candidates, hiring managers, and clients to provide updates and gather necessary information
• Foster positive relationships with internal and external colleagues involved in the recruitment process
• Identify opportunities to streamline, improve, and automate recruitment processes and procedures
• Stay updated on industry best practices and trends in recruitment

Qualifications

• Must reside and be authorized to work in the United States
• At least 2 years of demonstrated experience in talent location and recruitment, ideally for a virtual workforce
• Familiar with recruiting and onboarding both employees and independent contractors
• At least 2 years of experience working in a virtual role
• Excellent communication skills, both verbal and written
• A demonstrated commitment to high professional ethical standards and a diverse workplace
• Open to direction and collaborative work style and commitment to get the job done
• Available up to 20 hours per week

Technical Qualifications

• Experience with Applicant Tracking Systems (ATS) such as JazzHR, BambooHR, etc.
• Experience with course and document creation programs such as Teachable, Canva, etc.
• Experience and comfortability with a range of virtual technology such as Calendly, Slack, Zoom, Monday.com, Airtable, Dropbox, Google Suite, and Microsoft Office
• HR knowledge or certification is a plus