[Hiring] Virtual Assistant - Bookkeeper @Rippedboxstation

Role Description

• Bookkeeping and Reconciliation
  • Complete weekly bookkeeping and reconciliation tasks using Xero.
  • Reconcile financial accounts, including:
    • Finserv
    • DBS
    • AMEX
  • Review transactions for accuracy and completeness.
  • Upload and organise receipts and supporting financial documents.
  • Categorise expenses correctly according to the clinic’s chart of accounts.
  • Maintain accurate and up-to-date financial records.
• Accounts Support
  • Assist with accounts payable and accounts receivable processes.
  • Support invoice tracking and payment record management.
  • Maintain organised documentation for financial transactions.
  • Ensure financial records are complete and easily accessible.
• Financial Monitoring and Reporting
  • Identify missing information, unusual transactions, or reconciliation discrepancies.
  • Report financial concerns or inconsistencies to the Practice Manager promptly.
  • Assist with preparation of financial summaries and reports when required.
  • Ensure bookkeeping activities follow clinic processes and standards.
• Data Security and Compliance
  • Maintain confidentiality of financial and business information.
  • Access financial information only through approved systems.
  • Protect account credentials and sensitive business data.
  • Follow clinic privacy and data protection requirements.
• Optional Marketing Support (Based on Experience)
  • Assist with Google Business Profile updates when requested.
  • Support administrative tasks related to social media scheduling.
  • Provide additional operational support when bookkeeping priorities are completed.

Qualifications

• Proven experience in bookkeeping, accounting assistance, financial administration, or virtual bookkeeping.
• Experience using Xero or similar accounting software.
• Knowledge of bank reconciliation, expense management, and transaction categorisation.
• Understanding of accounts payable and accounts receivable processes.
• Strong attention to detail and accuracy when handling financial records.
• Ability to identify discrepancies and investigate unusual transactions.
• Strong organisational skills with the ability to manage deadlines independently.
• Excellent written communication skills and ability to provide clear financial updates.
• Ability to work remotely with minimal supervision.
• Experience supporting small businesses, healthcare practices, or professional service businesses is an advantage.
• Understanding of confidentiality when handling financial and business information.