[Hiring] Senior Staff Accountant @Incubator Lab AI

Role Description

We're looking for a full-time, hands-on Senior Staff Accountant to join our Finance team as our first direct accounting hire in the United States. This is an opportunity to take ownership of core accounting operations, strengthen our financial foundation, and build scalable processes that support the business as it grows.

• Books clean-up and remediation:
  • Review the general ledger and chart of accounts
  • Reconcile balance sheet accounts
  • Correct historical misclassifications and unreconciled items
  • Maintain a prioritized remediation plan with the Director
• Month-end close:
  • Prepare and post journal entries, accruals, and prepaid/deferred amortization
  • Reconcile bank, credit card, and sales-channel (Amazon, Shopify) settlement accounts
  • Review flux and variances for the Director
• Year-end close and audit readiness:
  • Lead preparation of year-end close schedules and supporting documentation
  • Coordinate with outside CPA and tax advisors
  • Build the audit-ready support (PBC-style) binder
• Processes and controls:
  • Document repeatable accounting procedures, approval workflows, and segregation of duties
  • Ensure close, reconciliation, and reporting do not depend on any one person
• Accounts payable oversight:
  • Ensure accurate invoice coding and approvals
  • Vendor onboarding (including W-9 and 1099 tracking)
  • Payment runs and AP-to-GL reconciliation
• Inventory and COGS accounting:
  • Reconcile inventory and cost of goods sold to the general ledger
  • Support the accounting side of any inventory/ERP system selection and implementation
• Financial reporting:
  • Prepare the monthly financial statements package (income statement, balance sheet, cash flow)
  • Respond to Director and leadership questions on the numbers
• Operations support:
  • Assist the Director in overseeing all day-to-day accounting operations
  • Sales tax and 1099 compliance support in partnership with outside advisors

Qualifications

• 5 to 10 years of progressive accounting experience
• Hands-on month-end and year-end close ownership
• General ledger clean-up or remediation experience
• Experience in CPG, ecommerce, or multi-channel businesses preferred
• CPA or CPA-track preferred
• US-based

Requirements

• Month-end and year-end close with balance sheet reconciliation
• GAAP technical accounting
• Accounting and ERP systems (QuickBooks, NetSuite, or similar) and advanced Excel
• Process documentation and internal controls / audit readiness
• Clear communication and oversight of AP support staff

Company Description

IncubatorLab is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We consider all qualified applicants for employment regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws. If you have a disability or special need that requires accommodation, please feel free to contact us.