[Hiring] Finance & Operations Manager @Hunt St

Role Description

The Finance & Operations Manager will oversee finance administration, reporting and operational support across the client’s Australian contracting and property entities. Working with the Directors and external advisers, you will maintain accurate records, manage payroll administration and project profitability, and improve business systems through automation and AI. This role suits a proactive finance professional who can manage multiple priorities and bring structure to a growing business.

Key Responsibilities

• Finance & Accounting
  • Manage day-to-day bookkeeping and financial administration using Xero
  • Maintain accurate financial records across Australian business entities
  • Prepare BAS information and supporting documentation for review by the external accountant
  • Manage Accounts Payable processes, including:
    • Processing supplier invoices
    • Filing and maintaining supplier documentation
    • Preparing monthly supplier payment runs
    • Setting up bank payments for Director review and approval
    • Reconciling supplier statements against the Accounts Payable ledger monthly
  • Manage Accounts Receivable processes, including:
    • Preparing customer invoices and progress claims
    • Following up outstanding debtor accounts
    • Taking ownership of invoice collection processes
    • Maintaining accurate debtor records
  • Assist with cash flow forecasting and financial planning
  • Maintain fixed asset registers and depreciation schedules
  • Prepare monthly reporting packs including:
    • Profit & Loss reports
    • Balance Sheet reporting
    • Cash flow reporting
    • Budget vs actual analysis
  • Support end-of-year financial preparation and reporting requirements
• Payroll & Compliance Administration
  • Manage weekly payroll administration
  • Maintain employee records and payroll documentation
  • Support compliance with Australian payroll requirements, including:
    • Single Touch Payroll (STP) reporting requirements and deadlines
    • Superannuation Guarantee obligations and quarterly contribution deadlines
  • Assist with employee onboarding processes
  • Prepare documentation relating to apprentices and new employees
  • Manage WorkCover / Workers Compensation administration
  • Coordinate insurance administration and renewal processes, including:
    • Business insurance
    • Workers Compensation insurance
    • Professional Indemnity insurance
    • Other relevant policies
  • Maintain organised records in line with Australian and Philippine documentation requirements
• Project Finance & Operations
  • Prepare weekly project profitability reports
  • Track project performance, including:
    • Labour costs
    • Materials
    • Supplier expenses
    • Project margins
  • Understand company overheads and assist with pricing calculations for quotations
  • Monitor project financial performance and identify opportunities for improvement
  • Manage purchase order processes
  • Support job scheduling and workforce allocation
  • Prepare weekly labour allocation communications for staff
  • Work within Simpro to:
    • Upload project materials and labour information
    • Monitor job progress
    • Maintain accurate project costing
    • Reconcile Simpro information with Xero to ensure both systems remain aligned
• Business Systems & Process Improvement
  • Identify opportunities to improve operational efficiency
  • Assist with implementation and improvement of business systems
  • Establish and maintain CRM processes
  • Maintain SharePoint or similar document management systems
  • Use AI tools to improve workflows, automate repetitive tasks and increase efficiency
  • Create improved processes, templates and documentation
  • Liaise with IT support providers where required
  • Recommend technology improvements that support business growth
• Executive & Business Support
  • Provide general operational support to Directors
  • Assist with administration relating to:
    • Business operations
    • Property investments
    • Renovation projects
    • Investment properties
  • Manage administrative requirements relating to Philippine property ownership
  • Assist with household and investment property administration where required
  • Coordinate documentation and information across multiple stakeholders
• Philippines Entity Support
  • Liaise with accounting and legal partners in Manila regarding local requirements
  • Assist with administration relating to Philippine entities and operation
  • Support understanding of cross-billing between Australian and Philippine entities
  • Maintain documentation relating to Philippine staff requirements, reporting and compliance
  • Assist with administration relating to property purchasing and ownership processes in the Philippines

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field
• Proven experience in accounting, bookkeeping, finance administration or operations management
• Strong hands-on experience using Xero, with sound knowledge of Australian bookkeeping, payroll and financial-administration processes
• Familiarity with BAS, Single Touch Payroll and superannuation requirements
• Experience managing Accounts Payable, Accounts Receivable, payroll and reconciliations
• Experience preparing management reports, cash-flow forecasts and budget-versus-actual analysis, with the ability to interpret Profit and Loss, Balance Sheet and project-costing information
• Strong Microsoft Excel skills
• Excellent written and spoken English, with the ability to communicate effectively and build trusted working relationships
• Highly organised, reliable and proactive, with the ability to manage recurring deadlines and competing priorities
• Commercially minded and detail-oriented, with strong financial awareness and the ability to see the bigger picture
• Process-driven and focused on continuous improvement, with a willingness to adopt new technology
• Comfortable taking ownership, working independently and handling confidential information professionally
• Committed to delivering accurate, high-quality work

Requirements

• Experience supporting an Australian business, particularly within construction, electrical contracting, trades, renovation or property
• Experience using Simpro or another job-management platform and reconciling job information with Xero
• Experience with project-profitability reporting, progress claims or construction invoicing
• Familiarity with CRM and document-management platforms such as SharePoint
• Experience improving processes, documenting workflows and using AI or automation tools
• Exposure to Philippine business operations, property administration or compliance requirements

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)