[Hiring] Accounts Payable & Receivable Specialist @OptiNizer

Role Description

A detail-oriented and reliable Accounts Payable & Receivable Specialist is needed to manage day-to-day billing, invoicing, payment tracking, and financial reporting for a growing freight and logistics business. The role involves:

• Preparing customer invoices
• Recording supplier bills
• Reconciling financial information
• Maintaining accurate accounts payable and receivable records

The ideal candidate has hands-on experience with QuickBooks Online, Bill.com, and Excel, along with the ability to manage recurring deadlines and high-volume transactions with minimal supervision. Experience in freight, logistics, or transportation billing is preferred, as the role involves:

• Shipment-based invoicing
• Supporting documents
• Industry-specific charges

Accuracy, organization, and knowing when to clarify discrepancies rather than make assumptions are essential.

Qualifications

• At least 3 years of combined accounts payable and accounts receivable experience
• Hands-on experience using QuickBooks Online for invoicing and accounts receivable
• Experience with Bill.com for supplier bill entry and approval workflows
• Strong Excel skills, including lookups, pivot tables, and financial reporting
• Experience preparing invoices, reconciling transactions, and tracking outstanding balances
• Strong attention to detail and ability to meet recurring deadlines
• Good written English communication skills
• Ability to follow documented procedures and escalate unclear charges, discrepancies, or approval questions rather than making assumptions
• Highly organized, dependable, and capable of working independently

Requirements

• Previous experience in freight forwarding, logistics, third-party logistics (3PL), or transportation billing (preferred)
• Familiarity with shipment documentation, proof of delivery (POD), accessorial charges, lane pricing, and warehouse markups (preferred)
• Experience with Airtable and Google Sheets (preferred)
• Experience preparing customer statements of account and managing recurring billing and collection cycles (preferred)

Benefits

• Fully remote position
• Deadline-driven role with recurring weekly and monthly deliverables
• Requires accuracy when handling high-volume invoices, supplier bills, and shipment-related financial records
• Works closely with internal team members to clarify billing details and resolve discrepancies
• Requires sound judgment, clear communication, and consistent follow-through
• Payment approvals and payment scheduling remain the responsibility of authorized personnel; the specialist handles preparation, documentation, and reporting