[Hiring] Finance & Administration Manager @Advocates for Trans Equality

Role Description

The Finance & Administration Manager supports A4TE's financial operations, donor database administration, and revenue reconciliation processes. This role manages accounting activities, supports audits and budgeting, maintains financial and donor data integrity, and serves as a key partner across Finance, Development, and Operations. The ideal candidate is highly organized, systems-oriented, and experienced in nonprofit accounting and database management.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience).
• At least 3 years of progressive experience in nonprofit accounting/finance.
• At least 1 year of hands-on experience managing a CRM or donor database.
• Proficiency in accounting software (QuickBooks, Sage Intacct, or similar) and database platforms (Salesforce, Raiser's Edge, EveryAction, etc).
• Strong understanding of nonprofit fund accounting and restricted/unrestricted fund tracking.
• Ability to explain financial/data concepts to non-technical staff.
• A deep and nuanced understanding of issues affecting trans people and interconnected oppressions.
• Strong belief in A4TE's mission.
• Ability to improve equity in operations and organizational decision-making.
• Experience in MS Office 365 and collaborative tools (Slack, Asana, Zoom).
• Maintains accuracy in financial data, analysis, and reporting.
• Strong knowledge of budgeting and forecasting.

Requirements

• Manage day-to-day accounting operations, including accounts payable, accounts receivable, payroll, general ledger maintenance, and contract compliance.
• Assist in preparing monthly, quarterly, and annual financial statements and reports for leadership and the Board.
• Manage the weekly internal reporting process of income and expense tracking in collaboration with the Finance Director.
• Monitor the annual budget in collaboration with the Finance Director.
• Support the annual audit process, including coordinating audit documentation and responding to auditor requests.
• Ensure compliance with GAAP, nonprofit accounting standards (FASB ASC 958), grant requirements, and organizational policies.
• Track and report on restricted and unrestricted funding.
• Support the Chief Financial Officer (CFO) and Finance Director with all labor-related financial requests, reporting, and bargaining-unit processes as needed.
• Serve as primary administrator for the organization's CRM/donor database, EveryAction, in collaboration with the Finance Director.
• Maintain data integrity through regular audits, deduplication, and cleanup.
• Manage gift entry and revenue tracking across donation platforms.
• Support revenue reconciliation between the database and QuickBooks Online.
• Generate reports and dashboards for Development, Finance, and leadership.
• Support grant financial reporting and compliance through accurate financial and donor data.
• Manage recurring organizational expenses and monthly reconciliations.
• Recommend and implement process improvements to strengthen efficiency and internal controls.
• Maintain documentation for financial systems, procedures, and reporting processes.
• Support timekeeping, leave tracking, and payroll-related reconciliations.

Benefits

• Equal opportunity employer.
• Work environment free of harassment, discrimination, and unprofessional conduct.

Application Requirements

• A complete resume or curriculum vitae (C.V.).
• A completed questionnaire, found on the application page.

Timeline

• Anticipated start date: January 2027.