[Hiring] Contracts & Accounts Payable Administration @The Nature Conservancy

Role Description

The Accounting Specialist – Contracts Administration, Western US and Canada Division, provides accounting and contract administration support as part of the Division Finance Operations & Enablement Team. Working collaboratively with the Finance Operations & Enablement Team, Finance Specialists, Finance Managers, Finance Directors, Contracts staff, and business partners, the role supports:

• Accounts payable processes
• Vendor administration
• Contract documentation
• Invoice processing
• Payment coordination
• Records management
• Other administrative accounting and contracting activities

The position helps ensure financial and contract-related information is accurate, complete, organized, and maintained in accordance with organizational policies, procedures, and financial management practices.

Qualifications

• Associate’s degree in Accounting, Business Administration, Finance, or related field and 2 years related experience; or equivalent combination of education and experience.
• Experience supporting administrative, accounting, financial, contracts, or business operations processes.
• Experience maintaining records, documentation, databases, or financial systems.
• Experience working with spreadsheets, reports, and financial information.

Requirements

• Support contract and agreement administration activities, including document tracking, workflow coordination, file maintenance, and deadline monitoring.
• Maintain contract files, supporting documentation, and financial records associated with agreements, contracts, and funding arrangements.
• Coordinate invoice, payment, and documentation requests with Contracts staff, Accounting Specialists, Finance Specialists, and business partners.
• Assist with the collection, organization, and maintenance of information needed to support contract administration and compliance activities.
• Support accounts payable, vendor administration, invoice routing, payment processing, and other routine accounting workflows.
• Maintain financial records, supporting documentation, and audit-ready files in accordance with established procedures.
• Assist with transaction review, account reconciliations, documentation requests, and other accounting support activities.
• Monitor accounting and administrative workflows to ensure activities are completed accurately and on time.
• Respond to routine accounting, vendor, invoice, payment, and contract administration inquiries.
• Provide administrative support and guidance regarding finance and contract administration processes, systems, and standard operating procedures.
• Support Finance Operations & Enablement and Contract team members by coordinating information, documentation, and workflow activities.
• Collaborate across the Division finance structure to support coordinated delivery of finance services.
• Support implementation of standardized finance processes, tools, reporting requirements, and best practices developed by Finance Operations & Enablement.
• Contribute to process improvements, documentation updates, and administrative efficiencies.
• Promote consistent recordkeeping, documentation practices, and workflow management across the Division.
• Build productive working relationships that promote collaboration, accountability, and effective stewardship of organizational resources.

Benefits

• Competitive, comprehensive benefits package including health care benefits, flexible spending accounts, and a 401(k) plan with an 8% employer match.
• Parental leave and accrued paid time off.
• Life insurance and disability coverage.
• Employee assistance program and other life and work well-being benefits.
• Flexible work environment that supports the health and well-being of employees.