[Hiring] Certified Payroll Specialist @Beitzel Corporation

Role Description

The Certified Payroll Specialist will prepare, submit, and track certified payroll reports for all prevailing wage projects across the company. This role supports all major payroll functions and will report directly to the Payroll Manager in a fully remote work environment. Flexibility and willingness to work extended hours as needed are essential.

What You'll Do

• Certified Payroll Reporting:
  • Prepare certified payroll reports (e.g., WH-347 forms) according to federal, state, and local regulations.
  • Submit certified payroll reports to project owners, audit firms, general contractors, government agencies, or elsewhere as required using online compliance systems (e.g., LCP Tracker, Dili, Empact, Reunion).
  • Respond promptly to inquiries from auditors, project owners, or general contractors regarding submitted reports.
  • Work closely with Payroll, Apprentice Program Manager, and Project Management to ensure wage/classification accuracy and timely submission of documents.
  • Communicate with Project Management regarding corrections, missing information, or documentation needed for compliance issues and corrections as needed.
  • Ensure compliance with Davis-Bacon, state prevailing wage laws, and project-specific wage determinations.
  • Maintain detailed electronic filing systems for certified payroll reports, wage determinations, and supporting documents.
  • Verify documentation for apprentice participation when applicable.
  • Prepare and submit amended certified payroll reports for errors such as inaccurate pay rates, improper fringe rate allocations, or misclassified labor.
  • Assist estimators and project managers with evaluating wage determinations for prospective projects to quantify estimated payroll costs to be incorporated into a bid.
  • Internally review payroll records for compliance validation prior to submission of certified payroll reports.
• Payroll Processing:
  • Learn the weekly payroll process to assist or cover other Payroll Processors as needed.
  • Review & approve timecards through Beitzel Corporation’s proprietary timekeeping software application.
  • Import timecard data into the company’s ERP software package for processing of employee deductions, employer liabilities, job costing, etc.
  • Review weekly payroll to ensure that pay is properly calculated.
  • Issue weekly direct deposit transactions to employees upon completion of the payroll cycle.
  • Manage weekly, monthly, quarterly, and annual filings with Federal, State and Local tax authorities as well as remittances for wage garnishments, unemployment insurance, etc.
• Other:
  • Complete and submit state unemployment separation notices.
  • Complete Verifications of Employment.
  • Assist with Onboarding, Offboarding, and updating employee information.

Working Conditions

• Sit, talk, listen, observe, read, write and type.
• Regularly walk, handle, or feel objects, tools, or controls; reach with hands and arms.
• The employee must occasionally lift and/or move up to 30 pounds.

Qualifications

• 1–3 years of payroll processing experience, certified payroll reporting, knowledge of state and federal payroll regulations, or a satisfactory combination of experience and training.
• Associate degree in Accounting or Business–Related discipline preferred.
• High School Diploma or equivalent required.
• Proven ability to deal sensitively with confidential material and use a high level of discretion and professionalism.
• Strong technical skills, including the ability to perform data file imports, navigate computer systems effectively, and use Excel spreadsheets and Outlook email with confidence.
• Familiarity with Viewpoint preferred but not required.
• Strong mathematical and analytical skills – testing required during final candidate assessment.
• Ability to communicate effectively (both verbally and in writing) and to represent the company in a professional, competent, and courteous manner – testing required during final candidate assessment.
• Proficient in organizational skills with a high level of attention to detail and accuracy.
• Demonstrated ability to excel under pressure and to meet deadlines.
• Ability to coordinate with cross-functional teams to accomplish common goals.
• Effectively adapt to ever-changing and ever-emerging needs of the organization.

Benefits

• Comprehensive Benefits including Medical, Dental, & Vision Insurance with Rx Coverage.
• Life insurance.
• 401(k) retirement plan with Company Match.
• Short/Long term disability.
• Paid time off (as outlined in the applicable Benefits Summary) and 7 paid holidays.
• Paid lodging, per diem, and transportation provided for out-of-town work.
• Employee focused work environment.
• On-the-job mentoring and training.
• Internal job postings.
• Performance and salary reviews.
• Employee feedback program.
• Safety-first and drug-free work environments.
• Bonuses and incentives for working safely.
• Company provided tools and basic safety equipment.
• PPE allowances with no restrictions on vendors.
• Weekly pay with premium pay for Sundays and holidays.
• Overtime available as applicable.
• Advancement through tailored employee career paths.
• Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future.
• Scholarship opportunities for dependent children.
• Additional compensation based on the Company and individual's performances.

Additional Eligibility Qualifications

• This position requires the completion of a thorough background and pre-employment drug and alcohol screening.
• Employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested.

AAP/EEO Statement

This Company is an Equal Employment Opportunity Employer that provides opportunities without regard to any protected classes under applicable law.

ADA Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation

• Min: USD $22.00/Hr.
• Max: USD $28.00/Hr.

Company Description

Beitzel Corporation is an Industrial Construction and Service Company with over 50 years of experience in the Energy, Mining, Industrial Construction, Aggregate, and Renewables Industries. We promote continuous learning, diverse work opportunities, and flexibility.