[Hiring] Billing Specialist @Planned Systems International, Inc.

Role Description

• Prepare, review, and process customer invoices in Deltek Costpoint accurately and on schedule.
• Ensure invoices comply with customer contract requirements and funding limitations.
• Review project setup and billing terms to ensure proper invoice generation.
• Analyze unbilled accounts receivable and resolve billing issues in a timely manner.
• Configure and maintain billing parameters, project setup validations, and invoice formats.
• Troubleshoot Costpoint billing errors and collaborate with system administrators when necessary.
• Review contract modifications and funding changes to ensure accurate billing treatment.
• Collaborate with Project Management and Project Control teams to resolve billing and invoicing discrepancies.
• Monitor contract ceilings, funding limits, and period-of-performance restrictions.
• Support contract audits and customer invoice reviews.
• Reconcile billing activity to the general ledger and project accounting records.
• Investigate and resolve invoice rejections and customer disputes.
• Ensure billing practices comply with company policies, FAR/DFARS regulations, and customer requirements.
• Maintain strong internal controls over invoicing processes.
• Support internal and external audits by providing billing documentation and explanations.
• Assist with month-end and year-end close activities related to billing.
• Participate in process improvement initiatives to increase accuracy and efficiency.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field. Preferred but not required.
• 2+ years of government contractor experience or equivalent.
• Proficiency in Deltek Costpoint strongly preferred.
• Strong knowledge of government contract regulations and compliance requirements.
• Strong knowledge of various contract types, including: Cost-Reimbursable, Time & Materials, Fixed Price, & Milestone-Based.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills.
• Billing and account reconciliation experience.
• Proficiency with MS Excel and MS Word.
• Ability to be a team player.
• Willingness to learn.
• Able to cope with fast paced environment.
• Ability to work with all levels of management team.
• Strong organization skills.
• Detail oriented.

Benefits

• Competitive total compensation package that includes paid leave.
• Options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance.
• Flexible spending account and health saving account options for pre-tax savings for qualified medical, dental, and vision expenses.
• Company sponsored 401(k) retirement plan with an employer contribution match that is immediately vested.
• Investment in the professional growth of employees through professional courses, certifications, and tuition reimbursement programs.