[Hiring] Billing Specialist @Ballard Spahr LLP

Role Description

The Billing Specialist is responsible for all aspects of client bill preparation in support of billing lawyers and secretaries, including the ability to work with the client accounting software and other applications that are used to process bills. This position also provides time and billing application support to users firm wide. This position is remote if located in a state with a Ballard presence.

Your Role:

• Perform all the steps necessary for creating attorney’s bills from printing the Proformas/Prebills to the final delivery of the bill (e-mail or e-bill), including but not limited to, making edits, researching issues, formatting bills and getting necessary approvals.
• Assist lawyers and secretaries with analysis on clients as requested, including time and billing reports.
• Collaborate with the Billing Team, Pricing Team, Accounts Receivable Team, General Ledger Team, and the Conflicts Group on various issues, including maintaining discounts and rates, responding to billing lawyer requests for additional historical information, managing transfers of funds from escrow, updating the status of temporary files, and making changes to billing addresses.
• Navigate vendors’ websites proficiently in various capacities, including Invoice submission, AR Review, and Rate Processing.

Qualifications

• Self-motivated with a passion for continuous learning and problem-solving.
• Strong verbal and written communication abilities.
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Able to work in a collaborative team environment as well as independently.

Requirements

• At least two years of high-volume time and billing experience in a professional services environment.
• College Degree is preferred.
• Strong interpersonal, written, and oral communication skills; with the ability to communicate effectively with partners, associates, secretaries, accounting, and clients.
• Solid basic math skills.
• Demonstrated technology skills including software applications.
• Ability to exercise independent judgement, reason logically, and make sound decisions.
• Able to multitask without loss of efficiency or accuracy.
• Previous experience working in a law firm or legal environment preferred.
• Regular and predictable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

Benefits

• Excellent benefits package.
• A summary of available benefits can be found in the Careers section of the firm’s website.