[Hiring] Administration & Accounts Support @Scale-X Solutions

Role Description

This is a remote position.

• Permanent AU Day Shift, Remote
• Administration & Accounts Support
• Role: Full-Time Role (40 hours)
• VA Rate: $10-$12 AUD per hour
• Start ASAP

Role Purpose: Additional full-time staff member to support the client directly in her business. Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems.

Qualifications

• CPA qualified
• Strong accounting and finance background
• ISO experience

Requirements

• Finance & Accounts:
  • Bookkeeping
  • Payroll, including Single Touch Payroll (STP) and superannuation
  • Weekly and monthly invoice batching
  • Experience with Xero
  • BAS and GST preparation
  • Budgeting and cash flow management
  • Separate financial reporting for each centre
  • Fee collection, debt follow-up, and payment plans
• Childcare Administration:
  • Childcare administration experience across multiple sites
  • Child enrolments
  • Waitlist management
  • New family orientation
  • Child Care Subsidy (CCS) administration
  • PRODA
  • Enrolment notices
  • Occupancy tracking and reporting
  • Strong software skills, particularly OWNA
• Policy, Compliance & Regulatory:
  • Policy and compliance administration
  • Strong knowledge of:
    • National Quality Framework (NQF)
    • National Quality Standard (NQS)
    • Education and Care Services National Law & Regulations
  • Support with Assessment & Rating preparation
  • Quality Improvement Plans (QIPs)
  • Notifications and correspondence with the NSW Department of Education via NQA IT System
  • Maintain:
    • Staff qualifications
    • Certificates
    • WWCC registers
  • Monitor staff-to-child ratios and rostering compliance
  • Understanding of the Children’s Services Award and relevant employment obligations
  • Privacy and record-keeping compliance
• Communication:
  • Excellent written and spoken English
  • Comfortable writing and sending emails to parents and staff
  • Calling parents and staff when required
  • Professional and warm communication with families
  • Diligent and reliable follow-up
• Executive Support, HR & Systems:
  • Act as Executive Assistant to Christine
  • Diary management
  • Meeting management
  • Staff recruitment support
  • Staff onboarding
  • Record-keeping
  • Develop systems, processes, and procedures that work consistently across both centres
  • Create flowcharts
  • Advanced Microsoft Office, particularly Excel
  • Highly organised and able to manage competing priorities across two sites

Ideal Candidate Profile

CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills.

Major advantage: Someone who can function as a finance/accounting lead + childcare administrator + compliance coordinator + EA, rather than being purely an accountant.