[Hiring] Accounts Receivable Specialist @Pagefreezer

Role Description

Are you the newest Accounts Receivable Specialist at Pagefreezer?

Pagefreezer simplifies compliance and litigation by automatically archiving websites, social media, mobile text messages, and enterprise collaboration platforms for every stage of the information governance lifecycle.

• Own the full accounts receivable process, including client setup, generating and issuing invoices, reconciling payments, addressing discrepancies with clients, and handling processing tasks in the accounting system.
• Collaborate with internal departments to ensure invoice accuracy and proper documentation for timely collections.
• Maintain accurate records of all receivable transactions and ensure compliance with financial policies and regulatory requirements.
• Respond to client inquiries regarding invoices and payment status, resolving issues efficiently to maintain strong client relationships.
• Reconcile bank statements with internal financial records, ensuring accuracy and resolving discrepancies to maintain up-to-date and compliant account balances.
• Support the month-end and quarter-end close processes to ensure accurate and complete financial information.
• Assist with annual financial audits by organizing documentation and addressing routine auditor requests.
• Maintain and strengthen internal control processes through accurate documentation, team training support, and compliance improvements.
• Support the preparation and filing of government and tax reports in compliance with applicable federal, provincial/state, and local regulations, ensuring timely and accurate submissions.
• Provide backup support for similar functions to ensure continuity of operations during staff absences.
• Promote a values-driven, safe, respectful, diverse, equitable, and inclusive environment that aligns with company goals.
• Enhance performance and growth by applying feedback, coaching, and analytics to drive continuous improvement.
• Collaborate with team members and others as needed to align on objectives and achieve organizational goals.
• Review and follow organizational policies, legal requirements, and information security standards as directed by your leader.
• Identify and suggest improvements to workflows, tools, policies, and processes to enhance team efficiency.
• Stay informed on industry trends, market conditions, regulatory changes, and best practices.
• Travel as needed to represent the organization and support team initiatives.

Qualifications

• Minimum of 1 year of bookkeeping or accounting experience or a degree/diploma in Accounting.
• Hands-on experience with accounts receivable, accounts payable, or similar financial processes.
• Familiarity with cloud-based accounting tools like Xero/Rillet.
• Experience using customer relationship management tools such as HubSpot.
• Ability to interpret and execute customer contract terms accurately.
• Stellar Excel skills, including expertise in complex formulas and pivot tables.
• Exceptional attention to detail, organizational skills, and an innovative growth mindset.
• Self-starter attitude with strong discipline and accountability to meet deadlines with minimal oversight.
• Excellent communication skills, including phone and email correspondence with customers and colleagues.
• Bonus points for a degree or certificate in Finance, Accounting, or Bookkeeping.

Requirements

• Alignment with Pagefreezer's Core Values.