[Hiring] Accounts Payable Specialist @Thrive

Role Description

Thrive is seeking a detail-oriented, organized Accounts Payable Specialist to join our Finance team on a temporary basis. Reporting to the AP Manager, this role owns key parts of the AP cycle, including:

• Vendor onboarding and tax compliance
• Invoice processing
• Prepaid and fixed asset accounting
• Month-end close support

This is a full-time temporary assignment (approximately 3 months, with the potential to extend or convert to a permanent role) and is a great fit for someone who can ramp up quickly, takes ownership, enjoys keeping the books clean, and thrives in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field preferred
• 2+ years of experience in accounts payable or general accounting, ideally in a multi-entity or high-growth environment
• Proven ability to ramp up quickly in an existing AP function with limited onboarding
• Availability to commit to the full duration of the temporary assignment
• Working knowledge of prepaid amortization, fixed asset capitalization, and basic accrual accounting
• Familiarity with Form W-9 requirements and 1099 reporting (1099-NEC/1099-MISC)
• Experience with Microsoft Dynamics GP (Great Plains) and/or Dynamics 365 Finance & Operations (F&O)
• Strong Microsoft Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations)
• Exceptional attention to detail, organization, and ability to manage deadlines
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team, with a strong sense of ownership and integrity

Requirements

• Review, code, and process vendor invoices accurately and on schedule, ensuring proper GL coding, approvals, and adherence to Thrive’s AP policies
• Partner with department leaders and budget owners across Thrive to obtain timely invoice approvals and resolve discrepancies
• Validate deferral and amortization schedules for prepaid expenses (e.g., software licenses, maintenance contracts, insurance), ensuring accurate monthly expense recognition
• Set up and record new fixed assets
• Support new vendor onboarding: collect required documentation, W9, verify banking and remittance details, and set up vendors in the ERP with appropriate controls
• Support year-end 1099 reporting, including identifying reportable vendors, validating TINs, reconciling payments, and preparing filings
• Reconcile vendor statements and resolve outstanding balances, duplicate payments, or misapplied payments
• Maintain accurate, up-to-date vendor master data and organized records of invoices, payments, and vendor correspondence
• Assist with month-end close, including AP accruals, and AP subledger-to-GL reconciliations
• Support internal controls and external audit requests with timely, well-documented information
• Build positive relationships with vendors and internal teams, responding promptly to inquiries and helping improve AP processes as Thrive scales

Benefits

• Competitive hourly rate, commensurate with experience
• W-2 temporary employment through Thrive's staffing partner; benefits eligibility per agency policy
• Full-time (40 hours/week), US Remote, during core business hours