[Hiring] Accounts Payable Specialist @saas.group

Role Description

We’re looking for an Accounts Payable Specialist to own the accounts payable process for our European and French entities. You’ll join our Central Finance Team and take full ownership of how vendor invoices come in, get checked, booked and paid, and how card spend in Pleo and Ramp is kept clean and reconciled. This is a hands-on role for someone who knows AP and payment operations inside out and enjoys bringing order and structure to a process. Many of the invoices you’ll handle aren’t in English and come with local tax rules, so experience with European entities is a real advantage. You’ll also have room to build automations around Pleo and Ramp, turning manual steps into smooth workflows across a portfolio of fast-growing SaaS brands.

Your immediate impact in the first 3-6 months will be:

• Take over the AP inbox and the day-to-day invoice and payment flow for our European and French entities, running it end-to-end without supervision.
• Bring Pleo and Ramp card reconciliations up to date and set a clear rhythm for following up on missing receipts, descriptions and coding.
• Reconcile and clean up the vendor master data, and set up a clear AP folder structure and documentation.

Your responsibilities:

• Review incoming vendor invoices for accuracy, completeness and valid approvals, and follow up on disputed invoices through to resolution.
• Book invoices and batch them for payment using the right payment method.
• Own and monitor the AP inbox daily, keeping it organised and up to date.
• Reconcile Pleo and Ramp card transactions for your assigned entities.
• Track card transactions with missing receipts, descriptions or coding, and send regular reminders to cardholders in Pleo and Ramp.
• Own the vendor master data process, including regular reconciliation of the vendor master sheet.
• Build, organise and maintain the AP folder structure and documentation.

Qualifications

• 5+ years in accounts payable or payment operations, with strong payment processing experience. Experience with European entities is a big plus.
• Strong hands-on proficiency in Pleo and Ramp. Experience building workflow automations around them is an advantage, and NetSuite experience is a plus, but not a must.
• Fluent English and a clear, proactive communication style with vendors, cardholders and colleagues.
• You’re able to work mainly within Central European Time (CET) business hours.
• You actively use AI tools to enhance personal productivity and work quality, staying curious about emerging capabilities and identifying opportunities to apply AI pragmatically in day-to-day work.

Benefits

• Ultimate flexibility: We’re 100% remote. You can work from wherever you like, whenever you like.
• Freedom and autonomy: We’re a high-trust team, and you’ll be given lots of flexibility to solve problems in your own way — with plenty of help from the team when you need it.
• Minimum bureaucracy: We don’t like to get bogged down with meetings and red tape. We like to be efficient and keep momentum steady & sustainable.
• Small & friendly team: We help each other out, have fun, and joke around.
• Our network: We are a community of entrepreneurial SaaS professionals that regularly exchange ideas, knowledge, learning and expertise with each other internally.
• Flexible time off: We want you to recharge your batteries when needed.