[Hiring] Accounts & Inventory Assistant @D2B

Role Description

An established independent supplier of automotive parts, supporting workshops across New Zealand. The business operates in a fast-paced, operations-driven environment where efficient inventory management and accurate financial processes are critical to maintaining service levels and customer satisfaction.

A reliable Virtual Assistant / Bookkeeper is needed to support daily financial and administrative operations. This role is hands-on and process-driven, ideal for someone who is detail-oriented, consistent, and comfortable working within structured systems.

Key Responsibilities

• Invoice Processing
  • Manage incoming invoices via email
  • Accurately record, organise, and maintain supplier invoices
• Payments Management
  • Process supplier payments and track outgoing transactions
  • Ensure accuracy and timeliness of all payments
• Bank Reconciliation
  • Reconcile bank statements with internal financial records
  • Identify, investigate, and resolve discrepancies
• Inventory System Support
  • Assist with inventory system updates and data entry
  • Support basic stock tracking processes
• Systems & Tools
  • Inventory management system (training provided)
  • Email and standard accounting tools

Qualifications

• Experience in bookkeeping, accounts administration, or virtual assistant roles
• Strong attention to detail and accuracy
• Comfortable working with systems and learning new tools
• Good organisational and time management skills
• Reliable and able to work independently

Requirements

• Background in automotive, parts, or inventory-based businesses (nice to have)
• Exposure to inventory or stock management systems (nice to have)

Ideal Candidate Profile

• Highly organised and process-driven
• Consistent and detail-focused in daily tasks
• Comfortable with routine and structured workflows
• Open to learning and adapting to new systems