[Hiring] Accounts Payable Expenses @VaynerMedia LLC

Role Description

Our amazing consulting team is looking forward to collaborating with a “people first” AP Expenses who will support the US finance operations, with a primary focus on staff expense management and corporate card administration, including day-to-day ownership and support of Navan in partnership with the Accounting Supervisor. The role acts as a key control point to ensure expenses are accurate, compliant, and properly recorded in the accounting system in our growing APAC market. This is a full-time role based in Philippines.

Responsibilities

• Staff Expense & Claims Management
  • Review employee expense claims to ensure accuracy, completeness, and compliance with company policies.
  • Support and manage expense submissions within Navan, including user guidance and issue resolution.
  • Perform monthly reconciliation of staff expense claims and coordinate with Finance and People teams to resolve discrepancies.
  • Ensure expenses are recorded accurately in the accounting system with correct job code, GL code, legal entity, and cost center tagging.
• Corporate Credit Card Reconciliation
  • Perform monthly reconciliation of corporate credit card statements for both billable and non-billable expenses.
  • Ensure all credit card transactions are accurately mapped to the correct job code, GL code, and cost center.
  • Partner with cardholders to obtain supporting documentation and ensure timely submission of expense reports.
  • Support ongoing enhancements to credit card workflows and controls within Navan.
• Navan System Ownership & Support
  • Act as a key operational contact for Navan, supporting the Accounting Supervisor day-to-day administration and user support.
  • Assist with Navan configuration updates, policy enforcement, and system enhancements as required.
  • Support testing, rollouts, and documentation of new Navan features, workflows, or policy changes.
  • Serve as a liaison between Finance, People, and Systems teams to ensure Navan aligns with accounting and compliance requirements.
• Process & Compliance
  • Maintain high standards of data integrity across all expense and credit card records.
  • Act as a gatekeeper for expense policy compliance and provide guidance and reminders to employees as needed.
  • Support audit requests related to expenses, credit cards, and internal controls.
  • Continuously identify opportunities to simplify, automate, and improve expense and AP-related processes.

Qualifications

• 2–3 years of experience in Accounts Payable, Expense Management, or General Accounting (advertising/media agency experience is a plus).
• Strong attention to detail with a solid understanding of expense policies, reconciliations, and internal controls.
• Hands-on experience with Navan is strongly preferred; experience with NetSuite is a plus.
• Comfortable with job code and GL coding logic in a project-based environment.
• Proficient in Excel or Google Sheets.
• Ability to work independently while collaborating effectively across teams and regions.
• Clear, approachable communicator who is proactive and solution-oriented.
• Curious mindset with a strong interest in process improvement and automation.

Bonus Points If You…

• Have experience supporting US finance operations in a global or multi-entity environment.
• Understand billable vs non-billable expense treatment in a project-based or agency setting.
• Have worked with other expense platforms such as Expensify, Concur, or similar tools.
• Have supported system rollouts, policy updates, or finance process documentation.

Benefits

• Think “lab” and not “agency”. We get excited about solving business problems, not creating advertising for the sake of making advertising.
• Our environment (and pace) feels much more like a start-up than most agencies you might be used to.
• Opportunity to collaborate with a talented and enthusiastic crew, working with big brands.