[Hiring] Accounting Support I @Aston Carter

Role Description

The Accounting Support I (Accounts Payable Processor) plays an essential role in ensuring the accurate and timely processing of vendor invoices through electronic workflow and paperless systems. This position supports the Accounts Payable function by auditing invoices, resolving discrepancies, and maintaining compliance with established policies and procedures. The role is ideal for a detail-oriented, highly organized professional who thrives in a collaborative, fast-paced environment and is comfortable working in remote or hybrid settings.

• Audit and process purchase order (PO) and non-purchase order (non-PO) invoices using a paperless workflow system, ensuring accuracy and adherence to established procedures.
• Proactively research and resolve invoice discrepancies by investigating issues, collaborating with stakeholders, and ensuring timely resolution.
• Manage special handling check requests submitted by internal employees, prioritizing urgent items and ensuring accurate processing.
• Collaborate with internal teams and vendors to improve invoice processing workflows, streamline operations, and manage escalations effectively.
• Support Accounts Payable leadership with ad hoc projects and assignments, contributing to continuous process improvement and operational efficiency.
• Perform high-volume invoice processing and data entry with a strong focus on accuracy, completeness, and timeliness.
• Assist with reconciliation and payable activities as needed to support overall accounting and financial operations.

Qualifications

• Strong analytical skills with meticulous attention to detail, ensuring accuracy in all tasks.
• Demonstrated ability to stay highly organized and consistently meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, enabling effective collaboration in remote or hybrid work settings.
• Intermediate-level proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Proactive, solutions-oriented mindset with the ability to adapt to evolving business needs.
• Hands-on experience with accounts payable, invoice processing, purchase orders, invoicing, data entry, high-volume processing, Excel-based data entry, reconciliation, and payable activities.
• Minimum of 12 years of related experience in accounts payable, invoicing, or a similar financial support function.
• Education: High school diploma or equivalent.

Requirements

• Understanding of Accounts Payable best practices and policies.
• Familiarity with regulatory frameworks such as Sarbanes-Oxley (SOX), Defense Contract Audit Agency (DCAA) guidelines, and Federal Acquisition Regulation (FAR) compliance policies.
• Experience with ERP systems, such as Deltek Costpoint, and workflow approval tools.
• Knowledge of operational controls and compliance requirements related to accounts payable.
• Comfort working in a paperless, technology-driven environment with electronic workflow systems.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Company Description

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.