[Hiring] Accounting Operations Specialist @Better-Pros

Role Description

Can you look at a stack of scattered invoices, contracts, and bank statements and see the story they’re trying to tell? Do you enjoy tracing a payment back to its milestone, finding the missing piece, and turning fragmented records into something clean, structured, and reliable? One of our California-based clients, a project-based professional services firm, is looking for a Part-Time Accounting Operations Specialist to take ownership of organizing their historical financial information, reconciling client and contractor payments, and building better tracking of project billing milestones.

What you’ll do:

• Accounting & reconciliation: manage and organize accounts payable (AP) and accounts receivable (AR) records, and reconcile invoices, client payments, contractor payments, and bank transactions.
• Identify discrepancies and missing information across financial records, and keep accounting records accurate and up to date in QuickBooks.
• Project accounting: review contracts, project records, and payment histories to reconstruct each project’s financial history by matching billing milestones, invoices, and payments.
• Track project phases, completed milestones, amounts invoiced, payments received, and outstanding balances.
• Identify gaps between project documentation and accounting records, and build structured databases and trackers to improve project-level financial visibility.
• Data management: consolidate financial information from QuickBooks, spreadsheets, emails, and other historical records, and clean up customer and vendor information.
• Develop tracking spreadsheets and reporting tools that support ongoing decision-making.
• Document existing workflows, establish standardized accounting procedures, and identify opportunities to streamline manual processes.
• Work collaboratively with the current team while providing consistent operational support with minimal supervision.

Qualifications

• Minimum 5 years of experience in bookkeeping, accounting operations, or financial administration.
• Advanced English level, both written and spoken.
• Advanced hands-on experience with QuickBooks Desktop.
• Strong knowledge of accounts payable, accounts receivable, invoicing, and payment reconciliation.
• Experience with project-based accounting and milestone-based billing.
• Advanced Excel and Google Sheets skills, including data consolidation and reconciliation.
• Proven ability to investigate historical financial records and identify inconsistencies.
• Strong analytical, problem-solving, and organizational skills, with sharp attention to detail.
• Ability to work independently and manage large volumes of information.
• A disciplined, responsible, and eager-to-learn mindset.

Requirements

• Experience supporting architecture, engineering, construction, or other project-based professional services firms.
• Familiarity with contractor payments and project cost tracking.
• Experience with QuickBooks Online.
• Experience creating financial trackers, databases, and reporting systems from scratch.
• Background in process improvement and accounting workflow optimization.
• Comfort navigating incomplete documentation and connecting information from multiple sources into actionable financial insight.

Benefits

• Competitive compensation.
• Flexibility.
• Constant learning and growth.
• Opportunity to work anywhere with one of our +130 active clients across the United States.