[Hiring] Accounting Assistant @EA Engineering, Science, and Technology, Inc., PBC

Role Description

We are seeking a highly organized and detail-oriented Accounting Assistant to join our remote team supporting the continued growth of our Central Business Unit. In this role, you will play a key part in maintaining accurate financial operations by processing invoices, coordinating payments, and supporting accounts payable activities. You may also assist with client billing, account reconciliations, and other day-to-day accounting functions as needed.

The ideal candidate is proactive, dependable, and able to manage multiple priorities with a high degree of accuracy. Success in this position requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively in a fast-paced environment where communication, accountability, and responsiveness are essential.

Responsibilities

• Accounts Payable Processing
  • Review vendor invoices for accuracy, completeness, proper coding, and required approvals.
  • Prepare accounts payable vouchers for approval and system posting in accordance with established workflows and internal controls.
  • Match invoices to purchase orders and receipts, investigate discrepancies, and coordinate resolutions with vendors and internal stakeholders.
  • Review invoices for applicable state tax requirements and federal cost allowability guidelines, escalating questions as needed.
  • Coordinate payment activities and assist in resolving payment-related issues.
  • Process monthly AP revenue accruals and support month-end close activities.
• Vendor Maintenance & Communication
  • Monitor and manage the Accounts Payable inbox, responding to vendor inquiries in a professional and timely manner.
  • Set up new vendors and maintain existing vendor records in compliance with company controls and procedures.
  • Collaborate with project managers, accounting staff, and other internal teams to obtain needed information and maintain processing schedules.
• Accounting & Team Support
  • Assist with client billing and other accounting activities as needed.
  • Provide general accounting and administrative support to the finance team.
  • Support special projects and process improvement initiatives.
  • Serve as backup support for other Accounts Payable representatives and Central Accounting team members.

Qualifications

• 3+ years of experience in accounts payable, bookkeeping, accounting, or a related finance role.
• Working knowledge of accounts payable processes, invoice coding, supporting documentation requirements, and basic cost accounting principles.
• Experience reviewing, processing, and reconciling vendor invoices while adhering to established approval workflows and internal controls.
• Familiarity with accounting systems and AP voucher entry processes.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Teams; experience with Adobe Acrobat and digital document management systems preferred.
• Exceptional attention to detail and commitment to accuracy while maintaining efficiency and meeting deadlines.
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational, planning, and time management skills.
• Demonstrated analytical thinking, sound judgment, and problem-solving abilities.
• Self-motivated and able to work both independently and collaboratively.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred, or an equivalent combination of education and experience.

Requirements

• Offers of employment are contingent upon successful completion of a drug screen.

Benefits

• 401k with Employee Stock Ownership Plan (ESOP)
• Competitive Salary
• Low deductible health coverage for you and your family through Medical, Dental and Vision plans
• Generous paid-time-off policy
• Paid volunteer time
• Tuition reimbursement
• Professional Development
• Healthcare and Dependent Care Flexible Spending Accounts
• Employee wellness program