[Hiring] Attendance Secretary @Broken Arrow Public Schools

Role Description

The Attendance Secretary is responsible for maintaining the integrity of the district's student information system data for the assigned site.

• Maintains attendance records for the assigned site.
• Maintains daily sign-in sheet.
• Obtains and tracks attendance via phone calls from parents, as well as initiating calls to parents/guardians.
• Electronically records student attendance.
• Coordinates student data with the cafeteria records on attendance.
• Collates data electronically for state and site reporting.
• Provides additional clerical support as required in counseling office, principal's office, assistant principal's office, etc.
• Finalizes enrollment when student reports to school; processes all withdrawal requests when students leave school.
• Answers inquiries from parents/guardians and school officials using BOE guidelines and state approved codes.
• Responsible for all site reports regarding attendance data.
• Prepares end of year reports as required by the State Department of Education; prepares reports as requested by principal.
• Performs other duties as assigned.

Qualifications

• High school diploma or GED.
• 1-3 years general office experience.
• Computer literacy required.
• Excellent interpersonal skills.
• Highly accurate and detail-oriented.
• Bilingual preferred.

Requirements

• Ability to use sound judgment in any situation.
• Ability to deal successfully and rapidly with changes in assignments.
• Ability to project a professional company image through in-person, phone, and electronic interaction.
• Ability to build and foster harmonious rapport and work cooperatively with District staff and the public.
• Ability to handle problematic and/or difficult situations professionally.
• Able to be in attendance for assigned responsibilities with 95% attendance.

Benefits

• 9-month contract employment status.

Environmental Conditions

• Primarily inside working conditions with minimal exposure to extreme environmental conditions.

Physical Standards

• Ability to lift/carry and manipulate objects and supplies of up to 10 lbs for up to 50 feet is frequently required.
• Ability to lift/carry objects of 11-24 pounds for up to 50 feet is occasionally required.
• Standing in place for short periods.
• Walking as required to access equipment and perform responsibilities.
• Sitting as required to complete tasks.
• Use of hands to do fine finger work as in operating a computer.
• Strong eye-hand coordination.
• Talking and hearing as to communicate concerning job-related duties.
• Close vision (clear vision at 20 inches or less) with or without correction.
• Distance vision (clear vision at 20 feet or more) with or without correction.
• Color vision (ability to identify and distinguish colors).
• Peripheral vision, depth perception, and ability to adjust focus.