[Hiring] Exhibition Stand Producer @Project Soar

Role Description

Project Soar is seeking an agency or service provider to develop a transportable exhibition stand to showcase its menstrual health solutions at national and international events, including conferences, fairs, and public events, including international events such as GITEX.

The stand is intended to be visually striking, interactive, and adaptable across different event contexts. It must be lightweight, durable, easy to assemble and dismantle, and suitable for repeated transport by air and road.

Qualifications

• A minimum of 3 years of relevant experience in the design, fabrication, or production of exhibition stands or similar event installations.
• Proven experience producing modular or transportable stands for conferences, fairs, exhibitions, or public events.
• The technical capacity to deliver a lightweight, durable, and professionally finished product.
• The ability to meet the required production timeline.
• A portfolio of similar work completed for organisations, brands, agencies, or institutions.

Requirements

• Fabricate a modular freestanding stand made up of 4 vertical panels, each approximately 2 metres high x 1 metre wide.
• Include five interchangeable panels, allowing Project Soar to swap content depending on the event, audience, or language configuration.
• Ensure the structure fits within a standard exhibition booth footprint of approximately 3m x 3m.
• Panels must be stable, durable, and suitable for repeated assembly and dismantling.
• The system must allow panels to be packed and transported flat.
• Produce panels with double-sided printing, allowing different content on each side.
• Include designated Velcro areas for attaching lightweight physical items.
• Include one life-size freestanding character cutout with secure provision for iPad tablet integration.
• Produce a branded floor graphic or mat, likely circular in format, to define the stand area.
• Provide a custom transport solution for the stand, including panels.
• Ensure packaging protects materials from bending and damage during travel.

Deliverables

• Final production specifications.
• One complete modular exhibition stand system.
• Double-sided printed panels.
• One life-size cutout with tablet integration.
• Integrated attachment points on selected panels.
• One branded floor element.
• One custom protective transport case or sleeve system.
• All required fittings, connectors, and supports.
• Basic assembly and packing instructions.
• Final delivery to the location specified by Project Soar.

Project Soar Responsibilities

• Provide the approved visual mock-up and branding.
• Provide final text and artwork.
• Provide guidance on which panels require attachment features.
• Provide feedback and approvals during production.

Selection Process

Applicants should submit a company profile, portfolio of relevant previous work, a technical proposal, and a financial quotation no later than 22th April 2026. Project Soar will review all applications received and will shortlist three service providers based on the criteria above.