[Hiring] Creative Production Manager @Advoc8

Role Description

The Creative Production Manager turns approved designs into something you can touch. This role owns the end-to-end creative production lifecycle across multiple concurrent programs, ensuring every asset lands on brand, on spec, on time and on budget.

Responsibilities

• Graphics Grid & Asset Management:
  • Build and own the Graphics Grid for each program, linked to the workback as the single source of truth for status, specs, files, proofs and approvals.
  • Build and maintain a Visual Identity Asset Library for each client so templates, logos and approved files carry from event to event.
  • Keep shared drives, including Released Files, organized using established naming and storage practices.
• Creative Timelines & Approvals:
  • Set creative deadlines and approval rounds with the Executive Producer and Production, keeping them current in the master production schedule as plans change.
  • Run every approval round to written sign-off, logged with approver and date.
  • Co-lead the weekly creative review with the Art Director.
• Specs, Proofs & Quality Control:
  • Gather vendor templates, dielines and specs, and flag designers when items are ready for design.
  • Prepare build kits with the Art Director and present production routes (materials, scale, pricing and lead time) with Production.
  • Confirm files are print-ready (CMYK, outlined type, embedded images, bleed, trim marks, dielines) and internally reviewed before anything reaches a client or vendor.
  • Log revision rounds against print deadlines and coordinate final release with the responsible Production lead.
• Print, Fabrication & Swag Production:
  • Own vendor communication for print, signage, fabrication and swag from quote through delivery.
  • Track creative production costs against budget and route scope changes to the Account Manager before committing.
  • Support onsite as needed with graphics and signage install checks and last-minute print and swag needs.
• Freelance & Contractor Management:
  • Source, vet and schedule freelance creative talent in partnership with the Head of Creative.
  • Define scope, deliverables, hours, rates and deadlines before work begins.
  • Track contractor hours and spend, flag out-of-scope requests early and ensure complete, organized files at project close.
• Collaboration & Continuous Improvement:
  • Act as first-level creative escalation with client design teams, resolving operational questions and escalating creative decisions to the Art Director.
  • Communicate risks, dependencies and needed decisions early across Creative, Production and Growth.
  • Standardize and improve the Grid, workbacks, intake and QC checklists across accounts to reduce revision rounds and reprints.
• Professional Development:
  • Stay up-to-date on print, signage, fabrication, materials and production technology.

Qualifications

• 4-7+ years of experience in creative production, print production or creative traffic management within an agency, experiential or brand environment; experiential or event experience strongly preferred.
• Deep working knowledge of print production and prepress (CMYK, bleed, trim, dielines, outlined type, proofing and color).
• Proven experience managing print, signage, large-format, fabrication and swag vendors from quote through delivery.
• Demonstrated experience building and holding creative timelines and written approval workflows across multiple concurrent programs.
• Experience sourcing, scoping and managing freelance creative talent.
• Highly organized with a systems mindset and strong problem-solving skills.
• Clear, confident, client-facing communicator who is collaborative, proactive and solutions-oriented.
• Proficiency in Google Suite, Microsoft PowerPoint and Word, and Acrobat.
• Can work flexible hours including some nights and weekends, and is comfortable traveling 15% for onsite graphics and signage install checks.
• Passion for experiential marketing, events, brand activations and the craft of making things.

Requirements

• Ability to remain in a stationary position for an extended period of time.
• Ability to lift and/or move boxes and equipment up to 50 lbs. (with assistance).
• Ability to position self under tables or stages, and/or lower self to floor.

Benefits

• Impact: Own how creative production runs across ADVOC8 programs and help standardize the systems behind it.
• Learning: Work at the intersection of Creative and Production on experiential work spanning print, signage, fabrication and swag.
• Environment: Collaborative creative team with direct access to leadership.
• Clients: Bring ideas to life for brands, nonprofits and associations.
• Location: Fully remote, full-time role; work from anywhere in the U.S.
• Onsite travel for install checks and event support as needed.
• Standard business hours with occasional flexibility needed for event timelines.