[Hiring] Billing Support Specialist @Databento

Role Description

A meaningful share of our customer support volume is billing-related: invoices, payment issues, accidental charges, disputes, and renewal questions. This role owns that queue end-to-end. You'll be the patient, steady voice who walks a customer through a confusing invoice, hops on a call to sort out a billing dispute, and makes sure our enterprise clients are billed correctly and completely. You'll also take billing-related busywork off our team's plate so we can focus on growing the business.

As the Billing Support Specialist you will:

• Serve as the primary point of contact for billing-related customer inquiries — invoices, payments, accidental charges, and disputes.
• Patiently walk customers through billing questions, explaining charges and resolving issues with a calm, personable approach, while using our internal usage dashboards to look up a customer's data requests and identify the source of a discrepancy (e.g., duplicate requests, overages).
• Identify recurring billing questions and contribute improvements to invoicing templates, FAQs, and customer-facing billing documentation.
• Set up and maintain enterprise account billing using our internal tools: create subscriptions when a deal closes, generate and send invoices, and keep billing details (company name, address, payment method) current in Stripe.
• Help ensure enterprise clients are billed correctly and completely; catch and resolve discrepancies before they become disputes.
• Own dunning communications (payment reminders, overdue notices) end-to-end.
• Complete supplier/vendor onboarding forms required by enterprise customers.
• Manage billing disputes from intake through resolution, looping in Sales or Finance as needed.
• Support renewals and mid-term upgrades as enterprise contracts grow more complex, coordinating with Sales on pricing and terms.
• Handle Databento's own vendor invoices for data and exchange fees (e.g., paying data providers directly).

Qualifications

• A genuine customer service orientation — patient, personable, comfortable getting on the phone to walk someone through a problem.
• Experience resolving billing disputes, collections, or accounts receivable/payable issues.
• Comfort working with complex, recurring billing cycles (usage-based or subscription billing a plus).
• Prior experience in industries with intricate billing, healthcare billing/insurance coordination, financial services, or similar is a strong plus.
• Organized and detail-oriented; comfortable owning a process end-to-end with minimal hand-holding.
• Experience with billing or invoicing software (e.g., Stripe, NetSuite, QuickBooks) is a plus.
• Bachelor's degree.
• Experience working at a technology, B2B SaaS, or startup company in a similar role is a plus.

Benefits

• Health, dental, disability, and life insurance benefits.
• 401(k) matching for full-time employees.
• Accommodations for 100% remote work, with teammates living around the globe and paid in their local currency.

Company Description