[Hiring] Compliance Asset Manager @State of Washington

Role Description

This position works within the Multifamily Housing Unit (MHU) of the Housing Division (HD) and is responsible for specific tasks within the State Housing Trust Fund (HTF) and the federal HOME and National Housing Trust Fund (NHTF) programs. This position conducts Compliance Asset Management of HTF/HOME/NHTF projects within the portfolio by completing financial, occupancy, and physical reviews of projects. This position provides technical assistance of the Web Based Annual Reporting System (WBARS) to both internal and external clients; reviews, updates, and refines asset management and compliance processes, protocols, and templates; and maintains current industry knowledge regarding HTF, HOME, and NHTF, as well as the Uniform Physical Conditions Standards (UPCS) or National Standards for the Physical Inspection of Real Estate (NSPIRE).

Duties

• Compliance Monitoring for HTF/HOME/NHTF Portfolio of Projects:
  • Complete off-site desk reviews of projects for contractual requirements including programmatic compliance and tenant eligibility within the allotted timeframe.
  • On an as-needed basis, complete on-site monitoring of projects throughout the state of Washington for contractual requirements.
  • Identify compliance risks for reporting to management and take appropriate corrective action when necessary.
  • Conduct capital needs assessment reviews, management plan reviews, and financial performance reviews to evaluate project and portfolio sustainability.
  • Work with the compliance asset management team to review, update, and refine compliance monitoring protocols, processes, and templates.
  • Participate on the statewide Combined Funders Monitoring Task Force and the Inspection Sub-Committee.
  • Provide technical knowledge of portfolio projects during the application and funding round process.
  • Work with compliance asset management team to establish performance thresholds and standards for the identification and escalation of compliance issues.
  • Provide technical assistance to project owners and property management for HTF, HOME, NHTF, and WBARS requirements.
  • Manage assigned projects inspected by other funders to ensure appropriate documentation is received.
• Annual Reporting and Review for HTF/HOME/NHTF Portfolio of Projects:
  • Conduct Annual Report Reviews for the HTF/HOME/NHTF Portfolio including notification to contractors of annual reporting due.
  • Conduct compliance reviews of annual reports and refer compliance issues for follow-up as appropriate.
  • Review financial and occupancy data for compliance with HTF, HOME, and NHTF program and contract requirements.
  • Interact directly with project owners and property managers to provide technical assistance.
  • Review Commerce internal database to ensure data is accurate at the time of review.
  • Train and provide ongoing assistance to other team members on the annual report review process.
• MHU Data Systems Corrections, Improvements and Technical Assistance:
  • Conduct regression and enhancement testing in WBARS and HCMS.
  • Conduct regular quality screening, assess and report system errors or “bugs” and assist with troubleshooting.
  • Provide advanced level technical assistance to contractors.
  • Assist team members with troubleshooting reporting errors in the web-based reporting system.
• Project Management to Compliance Asset Management Transfer for HTF/HOME/NHTF Portfolio of Projects:
  • Manage transfer process of internal projects from project management to asset management.
  • Coordinate with project owners and property managers of newly completed projects to ensure compliance.
  • Ensure Commerce internal database is up to date at the time of transfer.
• Maintain Knowledge of Industry Best Practices:
  • Comprehensive understanding of the Uniform Physical Conditions Standards (UPCS) and National Standards for the Physical Inspection of Real Estate (NSPIRE).
  • Maintain a comprehensive understanding of the HTF, the federal HOME, and NHTF program compliance requirements.

Qualifications

• Seven (7) years of combined professional experience and/or education in affordable housing, multi-family housing finance, or development.
• Experience in Compliance Management in Affordable Housing.
• Demonstrated understanding of the Washington State Housing Trust Fund or U.S. HUD programs.
• Demonstrated understanding of affordable housing finance, including layered financing.
• Demonstrated understanding of the Uniform Physical Conditions Standards (UPCS) or National Standards for the Physical Inspection of Real Estate (NSPIRE).
• Education in housing finance, business, public administration, or related field.

Requirements

• Good understanding of state and federal low-income housing program regulations.
• Experience developing rental housing opportunities in rural communities.
• Experience with writing and implementing policies and procedures.
• Willingness to work flexible hours and in a collaborative, team-based environment.

Benefits

• Medical and dental insurance benefits.
• Retirement and deferred compensation plans.
• 11 paid holidays each year.
• 14-25 vacation days per year (depending on length of employment).
• 8 hours of sick leave per month (if full-time employed).
• Bereavement leave.
• Employee assistance program.
• Other benefits as detailed in the Benefits Tab.