[Hiring] Virtual Executive Assistant @Little Pixies

Role Description

We’re hiring a Virtual Executive Assistant to support the Co-Founders of Little Pixies Studios, a fine-art portrait brand creating magical, storybook-style photography experiences. This is a high-trust, high-speed partnership . You’ll be the operational force that keeps communication flowing, projects moving, and the founders focused on highest-leverage work.

Important: This is not an administrative assistant role. It’s an ownership role. You will run things, make judgment calls, and deliver outcomes.

Your job is leverage through ownership ; create clarity, remove friction, and take projects from brief to done. You’ll manage founder communications and customer queries, coordinate light social execution, and jump into ad-hoc projects as needed (e.g., influencer outreach) while installing simple systems that keep everything moving.

Responsibilities

• Own day-to-day communication loops: triage inbox/messages, draft/send replies in-voice, escalate only true signal.
• Own customer/community support: fast, warm, on-brand responses; track and close every thread.
• Own project execution: turn broad prompts into clear plans, timelines, and delivered outcomes (e.g., research, outreach, supplier coordination, simple SOPs).
• Support for social media operations: schedule posts, organise assets, draft captions/replies, track engagement.
• Maintain clean systems for tasks, notes, docs, and decisions (Google Workspace, Jira).
• Proactively surface risks, dependencies, and next actions; close loops without reminders.
• Assist with calendar/scheduling and help improve time-management rhythms.
• Use AI tools (e.g., ChatGPT) to accelerate research, writing, and first drafts, then execute the real-world steps.

Results

• Founder communications and customer queries are answered quickly, accurately, and on-brand.
• Priority projects ship on time with minimal founder involvement.
• Systems reduce chaos; future work becomes faster and easier.
• Founders spend more time in high-leverage work; less time context-switching.
• No dropped balls: commitments are tracked and closed.

Qualifications

• 3–7 years in executive support, operations, or project execution (remote preferred).
• Excellent English (written/spoken); can write in founder/brand voice.
• Outcome Ownership: You don’t ask what to do next, you figure out what needs to be done.
• Bulletproof Discretion: You’re a vault regarding sensitive and strategic information.
• Pressure-Ready: You meet intensity with focus and execution.
• Fast Response Time: You treat responsiveness as a signal of respect.
• Bonus: experience in marketing, creative industries, customer experience, or influencer coordination.

Who this role is not for

• Anyone who gets rattled when priorities shift, timelines tighten, or things move fast.
• People who guard their evenings and weekends like sacred ground.
• Individuals who aren’t comfortable working across both the personal and professional.
• Those who struggle to read the room, adapt tone, or communicate with clarity under pressure.
• People who take direct feedback personally or need constant validation to stay motivated.
• Anyone who needs to be followed up with to ensure a task is complete.
• Those who prioritize “done” over “done right” — excellence isn’t optional here.
• People who hesitate to take initiative or wait for permission to lead.

Location

Remote (UK hours)

Compensation

45,000-55,000 PHP per month

Core Values

• Competitive Greatness: Be at your best when your best is needed.
• Sincere Candour: Have the self-awareness to accurately perceive and communicate hard truths.
• Unimpeachable Character: Be the type of person with whom people are always proud to associate.