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Virtual Assistant
@Sur
[Hiring] Virtual Assistant @Sur
Mar 18, 2025 - Sur is hiring a remote Virtual Assistant. đź’¸ Salary: $1000-$2000 usd + bonus. đź“ŤLocation: Brazil.
This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.
Role Description
Our client is seeking a highly organized and detail-oriented VA to support their Founder & CEO.
Key Responsibilities
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Calendar & Scheduling Management
- Regularly review 1-3 weeks ahead for conflicts and proactively resolve them
- Schedule, reschedule, and cancel meetings as needed
- Set up reminders and follow-ups for important meetings and deadlines
- Ensure CEO is prepared for meetings (research, send pre-reads, agenda, etc.)
-
Inbox & Communication Management
- Monitor, filter, and respond to emails on CEO’s behalf when appropriate
- Draft professional emails and messages as needed
- Flag urgent emails and ensure timely responses
- Assist in managing personal and professional correspondence
-
Task & Project Management
- Track and follow up on action items from meetings
- Maintain and update task lists in ClickUp
- Coordinate projects with other internal team members or external vendors
-
Administrative & Financial Support
- Process expense reports and reimbursements
- Pay bills and track payment deadlines
- Reconcile credit card statements and categorize expenses
-
Research & Planning
- Research accommodations and book travel (flights, hotels, transportation)
- Confirm hotel check-ins and ensure smooth travel arrangements
- Make restaurant reservations and research venues for meetings/events
- Research existing and potential clients (background, industry, business updates)
-
Tech & Tools Proficiency
- Experience with iMessage
- Familiar with productivity and communication tools like GSuite (Gmail, Calendar, Drive, Docs, Sheets)
- ClickUp or similar task management software
- ChatGPT, Google Transcription, and other AI tools
-
Soft Skills & Qualities
- Highly proactive - anticipates needs and takes initiative
- Detail-oriented - catches small details that others may miss
- Eager to learn and continuously improve
- Resourceful - able to find solutions independently
- Trustworthy & discreet - handles confidential information with integrity
- Excellent written and verbal communication skills
- Problem solver - thinks critically and finds creative solutions
- Strong prioritization skills - manages multiple tasks efficiently
Qualifications
- 2 years of experience in an executive assistant role
- Experience assisting both professional and personal matters with discretion
- Excellent C1 level English written and verbal communication skills
- Ability to do self-directed work independently
- Proficiency in Google Workspace, ClickUp, or similar
- Experience working in FinTech is a huge plus
Requirements
- Experience supporting a CEO, executive, or entrepreneur (nice to have)
- Background in sales or customer experience (nice to have)
- Understanding of accounting/bookkeeping concepts (nice to have)
- Basic social media management (LinkedIn posts, engagement, etc.) (nice to have)
- Event planning or coordination experience (nice to have)
Benefits
- Position: Virtual Assistant (FinTech)
- Salary Range: $1000-$2000 USD + bonus
- Working Hours: Flexible, but availability during CEO's operating hours
- Payment Frequency: Monthly
- Type of Contract: Independent Contractor
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| đź“Ť | Be aware of the location restriction for this remote position: Brazil |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
Back to Remote jobs >
All others
All others
|
Salary
đź’¸
$1000-$2000 usd + bonus
|
Remote
Location
Brazil
|
|
Job Type
contract
|
Posted
Mar 18, 2025
|
️
| đź“Ť | Be aware of the location restriction for this remote position: Brazil |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
