[Hiring] Vendor Coordinator @JLL

Role Description

The IFS Vendor Coordinator will oversee vendor compliance, communication, and development as well as approving invoices, and work closely with the Operation Manager to support all facility activities. The IFS Vendor Coordinator will be the first point of contact for internal and external customers seeking support and information from third-party services.

What does your day-to-day look like?

• Perform day-to-day oversight and completion of work orders, providing status updates via the work order system.
• Assist in solving problems associated with building services/property management.
• Serve as the vendor's first point of contact while developing strong working relationships with both new and existing vendors.
• Collaborate with vendors to identify and correct service concerns.
• Set up and adjust the status of all vendors in the accounting systems and research invoices received from vendors not yet in the system.
• Monitor/analyze/report vendor performance and results, including cost, lead time, and vendor issues and/or complaints.
• Assist with budgetary requests, analysis, and reporting.
• Assist with receiving and dispatching work requests to technical staff, vendors, or other service providers.
• Handle multiple demands/priorities effectively and quickly adapt to change.
• Improve processes and systems for overall client satisfaction continuously.
• Other duties as assigned.

Qualifications

• 2+ years’ experience with Facility or Property Administration.
• Associate degree in facilities management, building, business, or other related field.
• 2+ years of facilities or commercial real estate experience in an admin capacity.
• Superior customer service skills and orientation.
• Ability to maintain professionalism at all times under stressful situations.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Proficient in MS Office and possess strong written, verbal, and people skills.
• Strong organizational skills and collaborative style.
• Familiar with Corrigo CMMS.

Requirements

• This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive Medical, Dental & Vision Care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.
• Early access to earned wages through Daily Pay.

Company Description

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously.